Corporate Secretarial Executive

Job Description

We are seeking a Corporate Secretarial Executive to support our international company with diversified operations in the food and beverage industry, shipping and logistics sectors. This position combines the skills of project management with a strong understanding of corporate governance and corporate secretarial requirements in Singapore.

Here is some of what you will be doing:

Compliance & Special Projects – General

• Manage specialized and customized projects across multiple business units and jurisdictions and collaborate with various teams (legal, business units, etc.) with clear timelines, milestones, and deliverables as assigned from time to time
• Support other statutory, regulatory and compliance activities and other specialized projects across all group entities in the Asia Pacific region (M&A, and other accounting, tax or corporate projects)
• Identify opportunities to improve compliance processes and controls and promoting a culture of compliance within the organization. 
• Assist with due diligence, audits and inquiries from regulatory bodies and external auditors
• Prepare project work plans, status reports and present findings to senior management

Corporate Governance Duties - Singapore

• Provide comprehensive corporate secretarial support for the Company’s Singapore incorporated entities
• Coordinate board meetings, annual general meetings and extraordinary general meetings
• Prepare board decks, agendas, and meeting materials for board and committee meetings in coordination with business units
• Manage the corporate calendar to ensure deadlines are met by various business reporting units and
• Draft accurate and comprehensive board minutes of all board, committee and shareholder meetings
• Ensure compliance with Singapore Companies Act, ACRA and relevant statutory requirements and maintain statutory registers and corporate records as required
• Work with external corporate secretarial providers as required in Singapore and other jurisdictions

Qualifications

What you bring to the table:-

Education & Professional Background

• Paralegal certification in Singapore with substantial corporate secretarial experience
• Relevant tertiary qualification -Law degree (LLB) from a recognized university in Singapore (desirable), OR
• Professional qualification as a Company Secretary in Singapore (desirable), OR
• PMP Certification in Singapore (desirable)

Experience

• Minimum 3-5 years of corporate secretarial experience
• Proven experience with Singapore corporate law and ACRA requirements
• Project management experience, preferably in regulatory or compliance matters
• Experience working with multiple entities and jurisdictions
• Background in shipping, logistics, or related industries would be an advantage

Technical Skills

• Strong knowledge of Singapore Companies Act and corporate governance principles
• General understanding of tax compliance, transfer pricing and international tax matters (advantageous)
• Proficiency in board portal software and corporate management systems
• Strong team coordination and stakeholder management abilities
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite

Key Competencies

• Strong attention to detail and accuracy, analytical and problem-solving capabilities
• Excellent organizational and time management skills with proven ability to manage multiple concurrent projects
• Ability to work independently while effectively leading and coordinating teams
• Exceptional communication and interpersonal skills for stakeholder management
• Professional demeanor and ability to interact with board members, senior executives, and cross-functional teams
• Highest standards of integrity and strict confidentiality, professional discretion, sound judgment and ethical conduct in managing sensitive corporate information, board materials and strategic business matters
• Experience working in multi-cultural and cross-functional team environments across Asia-Pacific, Oceania and US regions with competing priorities   
• Proactive approach to deadline management and process improvement

Additional Information

Our FIJI Water Contribution:

• Competitive benefits package (salary plus bonus)
• Hybrid working
• Opportunity for development and internal mobility
• Wonderful Giving (wonderfulgiving.com) - allowing you to donate company money to a cause of your choice
• Wonderful Neighbor - spend a day in the community helping with various projects
• Company focused on wellness and health

This role offers growth and development opportunities that come with working for a large, global organisation. Join a team where innovation is encouraged, ideas are celebrated, and every drop of progress matters!

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