Conference Support Administrator - 5 month Freelance/Contractor role

Job Description

We're looking for an exceptional administrator with strong attention to detail and proficiency in Excel to join us as a Conference Support Administrator for a 5 month freelance position. 

In this role, you will need to use your exceptional Excel skills to manage v-lookups, pivot tables & financial reporting requirements for the team.

Other responsibilities will include: 

• Budget tracker on ERP maintenance for Content and Sales team. 

• Conference speaker-related payments: Honorariums, speaker fees, speaker reimbursements etc. 

• Supplier payment for event related to Content, VIP, Investor Program and Sales teams. 

• Manage event expenses form logistics suppliers/vendors and invoice payments where applicable 

• Update budget and invoice trackers and contingent workers. 

• Maintain accurate records and databases related to speakers and content/ logistics vendors’ payments. 

• Create and maintain accreditation guide as per accreditation provider if applicable 

• Upload conference content (conference programme, speaker details, whitepapers) on the digital event platform

• Provide general administrative support to the conference team as needed 

Qualifications

What you will bring: 

• To be brilliant in this role, you must be an Excel superstar!   

• You must have experience with v-lookups, pivot tables & financial reporting  

Your key competencies:  

• Communication skills 

• Customer service 

• IT skills such as Microsoft Office 

• CRM, Organisational skills 

• Ability to prioritise workload 

• Attention to detail 

• Meeting deadlines 

• Ability to work well in a team

Additional Information

Please note this is a Freelancer, fixed term role. It can be performed remotely. We are not able to provide relocation or sponsorship support with the position. 

We don't just accept difference, we celebrate it.  We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit.  We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.