Human Resources (HR) & Admin Executive(Mandarin Speaker)

💼 Job Overview
• Position: Human Resources (HR) & Admin Executive
• Employment Type: Full-time, Permanent
• Location: Jalan Meru, Klang, Selangor, Malaysia
• Salary: Competitive, based on experience (Commensurate with market rates)
• Availability: Immediate Joiner
⏰ Working Hours & Days
• Working Days: Monday to Saturday (5-6 days per week)
• Daily Schedule: 9 hours total per day (8 working hours + 1 hour lunch break)
Note: Total weekly operational hours strictly adhere to local statutory frameworks and
organizational policies.
🎯 Key Responsibilities
As our pioneer HR personnel in Klang, you will act as the core support system handling end-to-end
HR functions, comprehensive corporate documentation, and administrative cross-collaboration
across all organizational departments (Operations, Finance, Logistics, Production, and Customer
Service).
Statutory Compliance & Payroll Management
– Manage monthly payroll processing and timely calculation of end-to-end employee
compensation, allowances, bonuses, and deductions.
– Handle full statutory accounts management, submissions, and timely payments including
KWSP (EPF), PERKESO (SOCSO), SIP (EIS), and LHDN (PCB/Income Tax).
– Act as the direct point of contact for local government bodies, municipal councils, and
regulatory authorities to keep all operational hubs fully compliant.
Cross-Departmental Support & End-to-End Documentation
– Oversee, compile, and systematically archive all corporate, employment, and administrative
documentation required for local office setup and expanding operations.
– Actively support the Logistics and Supply Chain department with local document processing,
clearance workflows, delivery paperwork, and warehouse/office vendor management.
– Draft, update, and systematically issue official corporate letters, employment contracts,
standard operating procedures, employee handbooks, and internal operational memos.

Requirements

Sourcing, Recruitment & Onboarding
– Manage the full lifecycle recruitment pipeline, from drafting and posting vacancies on local job
portals to screening, vetting, interviewing, and hiring quality talent.
– Facilitate seamless onboarding and orientation processes for incoming employees across all
departments, ensuring smooth cultural integration into the company's regional goals.
Office Administration
– Maintain overall office upkeep, manage assets and operational inventory, track vendor
contracts, and resolve day-to-day corporate administrative issues.
⚙️ Job Requirements
• Education: Diploma, Advanced Diploma, or Bachelor’s Degree in Human Resource
Management, Business Administration, or any relevant professional field.
• Experience: 3 to 5 years of hands-on experience in full-spectrum HR operations and corporate
office administration, preferably in a fast-paced or scaling/startup business environment.
• Mandarin Language Proficiency (Crucial): Fluency in spoken and written Mandarin
• English Language Proficiency (Crucial): Fluency in spoken and written English is required to
manage local statutory portals
• Technical & Core Competencies: Excellent mastery of Microsoft Office applications (Word,
Excel, PowerPoint), profound functional familiarity with Malaysian labor laws/Employment Act
amendments, and a highly detailed, supportive, and solution-driven approach to multi-department
setups.