About Odyssey:
Odyssey helps 7 & 8-figure e-commerce brands increase revenue, ROAS, and high-fives. With our unique understanding of messaging, targeting, media channels, and creative, we help companies find the inflection point that unlocks their next stage of growth. We’re looking for a creative, inquisitive, strategic “do-er” to join our team.
What You'll Do:
Own Production Scheduling and Resource Planning
Manage production calendars and resource allocation across producers and PAs, balancing workloads and tracking team bandwidth.
Ensure projects are staffed effectively and schedules are maintained with accuracy across all active productions, setting teams up for smooth and efficient execution.
Build and Optimize Production Workflows
Design and implement scheduling systems and processes that improve efficiency, reduce conflicts, and streamline production timelines.
Continuously identify opportunities to refine workflows and enhance how the production team operates.
Translate Creative Needs into Production Plans
Turn creative concepts and client requirements into detailed, actionable production schedules.
Account for logistics such as locations, crew availability, equipment needs, and vendor coordination to ensure seamless execution from planning through shoot.
Coordinate Cross-Functional Production Efforts
Act as the central point of coordination for production activities, partnering with internal teams to ensure shoots are properly scheduled, resourced, and documented.
Maintain alignment across stakeholders and keep communication flowing throughout the production lifecycle.
Manage Tools, Systems, and Data Accuracy
Maintain synchronization across platforms like Notion, Airtable, Slack, and Google Calendar to ensure production data is accurate, up-to-date, and accessible.
Support visibility into timelines, deliverables, and team capacity across all projects.
Proactively Identify and Solve Operational Challenges
Monitor team bandwidth and flag potential conflicts, overallocations, or resource gaps before they impact delivery.
Identify inefficiencies and implement solutions that improve overall production performance and team effectiveness.
Track Production Finances and Inventory
Support financial tracking across production, including expenses, invoices, and vendor payments.
Maintain accurate inventory records for products, props, and equipment, coordinating stock and availability across teams.
What You'll Need:
Core Project Manager Experience & Skills
3+ years of proven project management experience, preferably in a fast-paced, deadline-driven environment
Prior direct report management experience required
Strong proficiency with project management tools, specifically Notion, and competence with Slack, Google Suite, Airtable, and similar platforms
Excellent organizational and time management skills with the ability to balance multiple projects and priorities simultaneously
Strong problem-solving skills with the ability to proactively identify and address operational barriers
Excellent communication and collaboration skills for working across creative and operational teams
Production-Adjacent Knowledge
2+ years of exposure to film/content production, creative operations, or production logistics (directly applicable) OR
Adjacent background such as Assistant Director, Executive Assistant, Production Department, or similar transferrable skillsets
Foundational understanding of production workflows, scheduling principles, crew coordination, and logistics
Familiarity with vendor coordination, equipment rentals, and production logistics a plus
Mindset & Approach
Proactive, solutions-oriented mindset with the ability to identify potential setbacks in a fast-paced environment
Growth-focused approach to learning and improving processes
Ability to adapt quickly to changing priorities and thrive in a dynamic work environment
Strong attention to detail with excellent documentation and communication practices
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