Field Operations Planning Manager

Astro Pak is seeking a highly organized, proactive, and solutions-oriented Field Operations Planning Manager to serve as the operational coordination hub for our Data Center Division. This role is responsible for planning and scheduling field resources, coordinating equipment deployment, supporting procurement activities, overseeing timekeeping administration, and facilitating employee engagement events that support our field teams.

The ideal candidate thrives in a fast-paced operational environment and excels at balancing competing priorities while ensuring crews, equipment, and materials are positioned for successful execution. This role plays a critical part in delivering exceptional customer service, maintaining operational efficiency, supporting workforce development, and driving overall business performance.

What You'll Do

Field Planning & Scheduling

• Develop and maintain short- and mid-range schedules for field employees, crews, and equipment
• Coordinate labor deployment based on certifications, skill sets, location, customer requirements, and business priorities
• Partner with Operations Managers and field leaders to maximize crew utilization and improve schedule efficiency
• Monitor schedule changes, call-outs, customer requests, equipment constraints, and project delays while adjusting plans as needed
• Maintain visibility into workforce capacity, overtime exposure, upcoming demand, and resource constraints
• Support planning efforts for outages, shutdowns, large projects, and peak workload periods

Equipment & Resource Coordination

• Coordinate the scheduling, assignment, and movement of equipment supporting field operations
• Ensure equipment availability aligns with customer commitments and operational requirements
• Monitor utilization, shortages, conflicts, and deployment schedules while proactively mitigating risks
• Maintain accurate records related to equipment allocation, deployment, and return

Timekeeping & Operational Administration

• Oversee weekly timesheet reconciliation and labor coding accuracy
• Audit timesheets for completeness, approvals, policy compliance, and proper job allocation
• Partner with Payroll, Finance, and Operations teams to quickly resolve discrepancies
• Maintain records supporting labor tracking, equipment utilization, and selected job-cost reporting
• Support administrative controls that improve payroll accuracy, billing integrity, and operational reporting

Employee Event & Site Coordination

• Coordinate employee engagement activities in partnership with People & Culture and local operations teams
• Support recognition events, crew meetings, onboarding activities, safety celebrations, and workforce engagement initiatives
• Manage event logistics including scheduling, communications, vendors, ordering, and on-site coordination
• Ensure events are organized, cost-effective, and aligned with Astro Pak's culture and values

Cross-Functional Coordination

• Serve as a central point of coordination between Operations, Procurement, Payroll, Finance, Fleet, Equipment, and People & Culture
• Communicate schedule updates, staffing challenges, procurement concerns, and operational risks clearly and proactively
• Build strong relationships with field leaders and crews through responsiveness, organization, and execution excellence
• Support continuous improvement initiatives related to planning, scheduling, procurement, and workforce management

What We're Looking For

Education

• Associate or bachelor’s degree in business, Engineering, Operations Management, Technical Trade, or a related field preferred.

Required Experience

• 5+ years of experience in operations coordination, workforce planning, scheduling, dispatch, project coordination, procurement, or related operational roles.
• Experience coordinating labor, equipment, or field resources across multiple locations or geographies.
• Experience with purchasing, vendor coordination, materials planning, or procurement support.
• Experience managing timesheet reconciliation, labor tracking, payroll inputs, or operational administrative processes.
• Strong Excel and systems proficiency with experience using scheduling, ERP, payroll, or workforce management platforms.
• Proven ability to manage multiple priorities in a fast-paced operational environment.

Preferred Experience

• Industrial services, specialty contracting, construction, manufacturing, utilities, mechanical services, or crew-based field operations.
• Workforce scheduling or dispatch software.
• Payroll support, job costing, labor tracking, or project-based resource planning.
• Employee engagement, recognition, or event coordination.
• Hands-on experience supporting or supervising field operations.

Key Competencies

• Workforce Planning & Scheduling
• Resource Allocation
• Operational Coordination
• Equipment & Asset Management
• Procurement Support
• Problem Solving & Decision Making
• Communication & Collaboration
• Attention to Detail
• Customer Service Mindset
• Sense of Urgency
• Process Improvement
• Organization & Follow-Through

Why Join Astro Pak?

• Play a critical role in supporting field operations and customer success.
• Collaborate with leaders across Operations, Finance, Procurement, Fleet, and People & Culture.
• Directly influences workforce efficiency, resource utilization, and operational performance.
• Join a growing organization committed to safety, quality, teamwork, and continuous improvement.
• Opportunity to make a meaningful impact on the success of projects, crews, and customers.