People Operations Coordinator

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary markets, David Zwirner has helped foster the careers of some of the most influential artists today.

Who will work well with us:

• The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn. Previous experience and a background within the commercial art world are not required.
• We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, and those wanting to learn and grow within the industry, to apply.

About the Opportunity

People Operations Coordinator | $60-70k annual salary; paid hourly, overtime eligible.

David Zwirner seeks a People Operations Coordinator for its New York headquarters to join and support our People Operations team. This role demands exceptional organizational capabilities, a strategic mindset for managing multiple projects, and a keen eye for detail, all while fostering a collaborative environment that upholds our high standards. The People Operations Coordinator should have strong interpersonal skills and emotional intelligence, which are essential to the role.

Candidates must be diligent, extremely organized, and possess excellent time management and communication skills.

What you’ll do:

• Support employee onboarding and offboarding processes.
• Assist with recruitment as assigned.
• Provide support with benefits and COBRA administration, managing paid leave and workers’ compensation claims, and helping with employee perks management. Act as liaison between staff and insurance providers.
• Respond to employee inquiries about PTO, benefits, and company policies.
• Maintain internal records, personnel files, and compliance documentation.
• Ensure accurate employee records are maintained and secured across all platforms.
• Prepare correspondence as required, such as verification of employment letters and unemployment claims.
• Assist with HRIS updates and reporting, timekeeping, and paid time off management; liaise between staff and payroll provider.
• Handle the management of departmental expenses.
• Communicate with vendors and assist in planning department events and staff engagement.
• Schedule meetings and interviews as requested.
• Support the People Operations team in tasks and projects as needed.

What we would like you to have:

• Bachelor's degree in Human Resources, Sociology, Communications, Business Administration or Arts Administration, Art History, or related field.
• 1-3 years of Human Resources/People Operations or relevant administrative experience, preferably at a gallery, museum, auction house, or similar field.
• Strategic thinker, self-motivated, resourceful, and a solutions-focused approach to problem-solving.
• Capable of working flexibly and collaboratively with colleagues at all levels of the organization.
• Strong written and verbal communication skills; strong emotional intelligence and interpersonal skills.
• A strong commitment to discretion and the ability to keep sensitive details confidential.

What you will love about David Zwirner:

• David Zwirner has pioneered initiatives dedicated to the gallery’s long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Utopia Editions, and Consignments.
• Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
• Staff-driven projects and fundraising initiatives. This includes David Zwirner's commitment to Galleries Commit.
• Benefits! Flexible workplace and commuter benefits, corporate memberships to museums, including the Whitney, MOMA, and others. Summer Fridays, generous PTO and leave, and family medical, dental, and vision benefits. 401K savings plan with automatic employer contributions.

Please submit a resume and cover letter, and be prepared to provide three (3) professional references upon request.

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations.