At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.
We are seeking a highly organized and detail-oriented Hybrid Paralegal/Legal Secretary to support a busy Insurance Defense practice focused primarily on Construction Defect litigation. This newly created position will provide both paralegal and legal secretarial support to a growing team of attorneys handling a high-volume caseload. The role is approximately 50% paralegal and 50% legal secretary responsibilities, with the opportunity to evolve into a dedicated paralegal position as the practice continues to expand.
### Responsibilities
Draft discovery responses, including preparing objections and coordinating substantive responses with attorneys and clients
Review case files proactively to identify documents and information needed to support litigation strategy and expert review
Coordinate collection, organization, and production of project documentation, including construction records, contracts, correspondence, photographs, and other relevant materials
Prepare document productions and manage large volumes of electronically stored information
Organize and prepare materials for expert witnesses, ensuring complete and accurate documentation is provided for review
Create and maintain case management templates, discovery shells, and litigation support materials
Assist attorneys with pleadings, motions, discovery, and trial preparation
Maintain and update case files within iManage and other firm systems
Communicate with clients, experts, insurance carriers, and opposing counsel regarding case-related matters
Manage attorney calendars, including court deadlines, hearings, depositions, mediations, and other litigation-related events
Coordinate scheduling and correspondence for assigned attorneys
Draft, revise, proofread, and file legal documents
Prepare and process court filings in state and federal courts
Monitor litigation deadlines and ensure compliance with court rules and scheduling orders
Handle client communications and routine case correspondence
Maintain electronic and physical case files
Provide overflow legal secretarial support to the litigation team as needed
### Experience
Minimum 3 years previous experience working as a Paralegal/Legal Secretary on construction defect cases is highly preferred
Excellent organizational skills with the ability to manage competing priorities in a fast-paced environment
Strong understanding of civil litigation procedures, discovery processes, and court rules
Ability to work independently while collaborating effectively with attorneys, clients, experts, and support staff
Proficiency with iManage or comparable document management systems preferred
Experience preparing discovery responses and coordinating document productions
Strong writing and research skills
Ability to work under pressure and meet deadlines
Proficiency in using legal research tools, such as LexisNexis and Westlaw
Proficiency in using Microsoft Office and other relevant software
Have a masterful understanding of the litigation flow, as well as demonstrate the appropriate urgency and initiative in performing tasks that advance the cases toward resolution
Previous experience billing time and comfortable with billing 50-70 hours/month
### Benefits
Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
10 company holidays + 4 early release days
16 PTO days
Hybrid schedule (3 days/week in office, 2 days/week at home)
401k + firm match based on previous year revenue. Historically we have matched 25% up to 6% of the employee contribution
Discretionary year end bonus
Employee referral bonus ($2000 - $4000)
#LI-CO1
