Accounts Payable Specialist

We are expanding our accounts payable and procurement administration function and seeking an Accounts Payable Accountant who will be jointly responsible for vendor onboarding, processing vendor purchase orders and invoices related to projects in development, construction, and operation, including managing the approval process. The role reports to the Accounts Payable Manager and is ideal for individuals with experience in accounts payable within the energy, construction, or manufacturing sectors, with a solid understanding of multi-entity multi-project accounting. This role is critical to how investment funds get deployed into renewable energy projects and provides an incredible opportunity to learn the ins/outs of the industry. You will demonstrate initiative, dedication to excellence, and we will help grow your financial expertise!

Responsibilities:

• Support vendor onboarding, ensuring requisite documentation is in order;
• Process purchase orders and vendor invoices, ensuring proper coding of expenses across entities, projects, cost categories, and USD/Canadian Dollar currencies;
• Manage purchase order/invoice approval process;
• Administer employee expense reimbursements;
• Initiate settlement payments via ACH, wire, or by check; support settlements through lender disbursement requests or transaction flows of funds;
• Address employee and vendor queries;
• Support month-end processing and accrual accounting, account analysis, reconciliations, and reporting;
• Support annual financial statement audit requests;
• Support Form-1099 reporting;
• Support implementation of a Purchase Order system and integration with invoice processing and accounting ERP;
• Evaluate and initiate process and system improvements;
• Analyzes financial data to improve processes and develop financial reports;
• Provides guidance on financial compliance and policy interpretation;
• Prepare ad hoc analyses and perform other duties as required or assigned.

Key Qualifications:

• Minimum of 3 years of progressive accounting experience in project-based operations, construction, or capital asset-intensive business;
• Associate/Bachelor’s degree in Accounting, Business Administration, or related field;
• Must have excellent verbal and written communication skills in a high-visibility role;
• Must be competent in Microsoft Excel advanced features and capabilities;
• Must be detail-oriented, show initiative, and be highly organized working in a fast-paced, multi-tasking environment;
• Working-level knowledge of 1099 requirements and processes;
• Experience with advanced ERP systems and processing requirements;
• Experience with automated bank payment systems.

Preferred Qualifications:

• Experience with Sage Intacct, particularly multi-entity consolidation and multi-currency processing;
• Experience with Stampli invoice approval workflow system;
• Familiarity with Coupa procurement system;
• Experience with Expensify or similar expense management platforms;
• Knowledge of FloQast or other controls management tools;
• Experience with automated bank payment systems and ACH/wire processing;
• Familiarity with multi-project expense coding and cost allocation;
• Knowledge of the renewable energy or utility sector;
• Experience with process automation and RPA tools.

Systems Currently Used in the Accounting Environment:

• Microsoft Office Suite (SharePoint, Outlook, Word, Excel, PowerPoint)
• Sage Intacct (multi-entity consolidation and multi-currency)
• Stampli invoice approval workflow (integrated with Intacct)
• Expensify employee expense tracking and approval (integrated with Intacct)
• Coupa procurement system
• FloQast controls management
• Ramp expense tracking and approval (integrated with Intacct)

Compensation and Location:

Salary: A base salary commensurate with experience.
Bonus: An annual bonus will be awarded based on individual performance and the overall success of the business.
Benefits: Aypa offers an attractive benefits package with excellent health care/dental/vision, 401k matching, unlimited vacation, paid parental leave, and other health/wellness benefits.
Location: Hybrid (USA). Ability to work in the United States is a requirement. Preference is given to candidates located in Austin, TX, or willing to relocate.