Senior Capital Project Manager

Position Overview

The Senior Capital Project Manager reports to the Director, Real Estate and Construction, and is responsible for developing, managing, and administering capital projects from early programming to completion and close-out for the Facilities & Workplace (F&W) Department.

This role ensures projects are delivered safely, on time, and within budget while maintaining compliance with building codes, safety regulations, and company standards. In addition, this role will support the Director of Real Estate and Construction in the development of capital governance structure, systems and processes and manage the capital portfolio.

Success in this position requires strong technical acumen, proven project management capabilities, and excellent stakeholder collaboration skills.

Capital Project Management (Primary Job Function):

• Manage the scope, schedule, budget, and quality of capital projects

• Responsible for the whole project lifecycle from programming, planning, design, procurement, construction, integration, commissioning, and closeout

• Understands the business need for each project and makes on-going decisions based on what's best for the organization

• Develop and maintain the project execution plan, specs, and documents for capital projects

• Work closely with the project teams to ensure that all deliverables are compliant with IEM’s standards

• Acts as liaison with internal and external stakeholders for capital projects

• Provide oversight and directives for internal project team members and external vendors/contractors throughout the project

• Manage coordination and communications with all parties involved, including internal and external stakeholders, other agency departments, consultants, and contractors

• Collaborate with key stakeholders and build consensus and drive decisions and progress

• Investigate, negotiate, and resolve project issues. Identify the root cause of problems and present appropriate solutions

• Represent IEM’s F&W Department at project meetings with internal and external stakeholders

• Perform the following project management duties; develop the scope of work, prepare and review cost estimates; monitor and produce status reports, schedules, and budgets; monitor work in progress; approve, negotiate, and execute, funding agreements and consultant contracts, authorizing contract payments per contract.

• Identify and resolve project challenges, including resource conflict, delays, budget variances, and emergencies, implementing solutions that minimize impact on project timelines and objectives.

• Prepare reports and presentations for Management and Executives on capital projects.

• Conduct regular site inspections to verify adherence to building codes, safety standards, design specifications, and IEM quality standards

• Maintain accurate facility asset documentation and update design standards and construction specifications

• Ensure all safety protocols are followed on job sites and promote a culture of safety among all project participants

• Closes out projects in a timely manner, including collection of as-builts, warranty tracking, O&M manuals and final project cost information.

• Ensuring projects comply with applicable laws, codes, regulations, and policies

Capital Portfolio Management (Support and/or Lead):

• Development of department’s capital governance, best practices, systems, processes and tools

• Development and management of the capital portfolio (budget planning, portfolio control and management, risk and opportunity trade-off)

• Development of capital portfolio strategic roadmap and business proposals

• Development, implementation, maintenance, and enforcement of departmental policies, guidelines, specifications, and standards associated with the Capital Project Delivery Process

• Development of capital project cost database and schedule templates for use on future project estimating

• Development of metrics, dashboards and KPIs to report on portfolio and project health and performance

Qualifications:

• Bachelor's degree in Construction Management, Engineering, or related field

• Minimum 8 years of experience managing commercial or industrial construction projects

• Demonstrated experience managing projects from conception through completion

• Experience managing multiple capital competing projects concurrently with cross-functional stakeholders

• Experience in managing projects of various sizes, scope details, and levels of complexity, from a few hundred thousand dollars to multi-million dollars

• Experience in commercial and industrial Tenant Improvements and ground up construction projects

• Excellent understanding of building codes, construction methods, and safety regulations

• Strong people, organization, and negotiation skills

• Excellent written and verbal communication presentation skills

• Proficiency with project management software and Microsoft Office Suite

• Valid driver's license and ability to travel to project sites as needed

Preferred Qualifications

• Professional certification (Professional Engineer, PMP, CCM, LEED AP, or similar)

• Experience managing projects with budgets exceeding $50 million

• Experience managing capital programs or portfolio

• Experience working on capital strategic and budget planning

• Experience developing capital governance structure, system and processes

Key Competencies

• Project and Portfolio Management – Plans and executes projects within cost, schedule, and quality parameters; effectively manages scope, resources, and stakeholder expectations

• Technical Problem-Solving – Systematically diagnoses technical issues, identifies root causes, and implements effective solutions

• Collaboration & Relationship Building – Builds strong partnerships across functions and with external partners to achieve shared objectives

• Strategic Problem-Solving – Develops creative, practical solutions to complex business challenges

• Communication – Communicates clearly and effectively with diverse audiences using appropriate methods and messaging

• Accountability – Takes ownership of commitments and holds team members accountable for deliverables

Physical Demands & Work Environment

This position requires the ability to work in both office and active construction environments. Physical requirements include:

• Frequent site visits requiring walking on uneven surfaces, climbing stairs and ladders, and navigating construction zones

• Ability to lift and move materials up to 50 pounds occasionally
• Visual acuity for reviewing plans, inspecting work, and assessing site conditions
• Exposure to varying weather conditions and moderate to loud noise levels at construction sites
• Travel to multiple project sites as required

[US Remote Compensation Range: $136,000-171,000 USD]