Office Coordinator

ABOUT US

P3 is a long-term investor, manager and developer of European warehouse properties with more than 10.2 million m² of assets under management and land bank of 1.7 million m² of future gross lettable area for further development.

P3 has commercial activities in 11 countries and has been investing and developing in European markets for over two decades. And because we care about our customers and communities where we operate, we develop environmentally friendly, sustainable warehouses to the highest international standards.

Headquartered in Prague, P3 employs more than 290 people with 25+ nationalities across 11 offices in key European cities, offering integrated development, asset and property management services. P3 has an investment grade BBB credit rating by Standard & Poor’s.

Attracting the right talents is key for our future. We are looking for ambitious and passionate experts who can help us make P3 THE leading logistics warehouse provider in Europe.

OUR CULTURE

Our company values - Integrity, Teamwork, Excellence, Ambition - are embedded deeply within the organisation, and guide our steps every single day. P3’s size and stability enable us to take a global view and yet at the same time we are just the right size to maintain our agile and flexible approach on local real estate markets.

Together, we create an environment that encourages personal growth because we know we are successful mainly thanks to the people who make P3. We recognise and reward outstanding performance and motivate people to contribute to our mutual goals and turn their good ideas into great outcomes. We encourage people to have ownership, make decisions and accept responsibility for them.

WE ARE LOOKING FOR

We are seeking an organized and service-oriented Office Coordinator to join our French office in Paris.

You will play a key role in shaping the employee and visitor experience in our Paris office.

This role is ideal for someone who enjoys creating structure, supporting people and building a welcoming, high-quality workplace environment in a dynamic international company.

SOME OF THE INTERESTING CHALLENGES AHEAD OF YOU

Office Operations & Workplace Management

• Ensure the smooth day-to-day running of the office.
• Maintain a clean, organized and professional workplace environment.
• Coordinate office maintenance requests and liaise with the property manager/building management.
• Manage office supplies, refreshments and general workplace equipment.
• Prepare meeting rooms prior to external meetings (coffee, water, room setup, etc.).
• Coordinate couriers, incoming/outgoing post and document filing.
• Manage press subscriptions and office administrative records.
• Manage future office relocation projects and related coordination activities

Vendor & Facilities Management

• Act as the main contact person for office-related vendors and service providers.
• Coordinate relationships with cleaning providers, maintenance suppliers, telecom/internet providers and office services.
• Monitor service quality and support invoice follow-up where required.
  

Travel & Event Coordination

• Coordinate business travel arrangements with the travel agency, including flights, accommodation and transportation.
• Support the organization of internal events, team gatherings and marketing events.
• Organize team-building activities and employee engagement initiatives.
• Coordinate welcome breakfasts, lunches or restaurant bookings for new joiners and eventually visitors when required.
  

HR & Administrative Coordination

• Support HR administrative processes for the French office.
• Collect and coordinate employee documentation with relevant internal teams and external providers.
• Liaise with the payroll provider and internal teams for monthly payroll-related information.
• Maintain payroll and HR administrative records.
• Act as contact person for company cars and coordinate with the fleet provider.
• Support onboarding and offboarding processes for employees.
• Coordinate mandatory trainings and occupational health appointments.
• Organize annual health and wellbeing initiatives.
• Maintenance of occupational health and medical compliance records.
• Support in maintaining workplace risk assessment documentation.
• Support in maintaining business continuity procedures and documentation.
  

IT & Operational Support

• Act as the local contact person for IT-related matters.
• Coordinate with internal IT teams and external providers when required.
• Support office hardware requests and monitor office IT equipment needs.
  

General Administrative Support

• Provide general administrative support to the local team and management.
• Prepare letters, administrative documents and presentations when required.
• Maintain accurate filing and documentation processes.
• Support ad hoc office and operational projects.

WHAT YOU NEED TO SHINE IN THIS ROLE

• Strong execution and organizational skills.
• Continuous improvement mindset.
• Proactive and service-oriented mindset.
• Project management skills.
• Attention to detail and reliability.
• Alignment with our values.
• Language skills: French (native or bilingual level) and English (professional working level).

WHY SHOULD YOU JOIN US

These are some of the benefits we offer:

• Stability of an international company (one of the leading industrial real estate developers on the European market)
• Dynamic collaborative working environment with a passionate team of colleagues across 11 countries
• Attractive annual bonus
• Generous budget for trainings and continuous development opportunities
• Individual language courses
• Employee assistance programme (individual coaching/mentoring opportunities in wellbeing area)
• Flexible/hybrid working policy
• Extra paid days off (vacation, sick days – based on local legislation)
• Meal allowance
• We care and we like spending time together so we enjoy company events, team buildings and networking opportunities connected with the support of various charity causes
• Delicious coffee, refreshments and healthy snacks at workplace
• Attractive employee referral bonus in case you make a successful referral for any of the job roles we have open
  

Benefits are regulated by P3 internal policy which contains the full details regarding the entitlement and conditions for the benefits.