HR & Office Engagement Coordinator

We are seeking a dynamic and highly organized HR & Office Engagement Coordinator to serve as a key onsite presence supporting our people operations, workplace experience, and culture initiatives. This role blends traditional HR coordination responsibilities with employee engagement, internal branding, and front-facing operational support.

The ideal candidate thrives in a people-centric environment, enjoys being visible and accessible to employees, and brings creativity to enhancing workplace culture while ensuring smooth day-to-day HR and office operations.

Key Responsibilities:

HR Operations & Coordination:

• Provide day-to-day administrative support to the HR and Payroll team across core functions (onboarding, offboarding, recruiting, exiting, and HR systems)
• Assist with onboarding processes, including preparing materials, coordinating schedules, and ensuring a seamless new hire experience
• Support HR projects, reporting, and compliance initiatives as needed
• Assist with employee badging and access management, ensuring accurate and secure onboarding/offboarding processes

Onsite Employee Experience & Engagement:

• Serve as a consistent onsite HR presence (4 days/week) to support employees and foster a positive workplace environment
• Partner with HR and leadership to plan and execute employee engagement activities, events, and culture initiatives
• Capture and document workplace moments, events, and employee experiences through photography and/or video
• Collaborate with HR and Marketing to support internal and external communications, social media content, and employer branding efforts
• Help create a welcoming, inclusive, and engaging office atmosphere
• Serve as backup support for reception/front desk operations as needed

Candidate & Visitor Experience:

• Greet and welcome candidates and visitors, ensuring a professional and positive first impression
• Coordinate with interviewers and hiring teams to ensure candidates are properly checked in and guided through the onsite interview process
• Manage interview logistics such as room setup, scheduling support, and candidate flow

Requirements

• 1–3 years of experience in HR, office operations, workplace experience, or a related field
• Strong interpersonal and communication skills with a customer-service mindset
• Comfortable working onsite and interacting regularly with employees at all levels
• Highly organized with strong attention to detail and the ability to multitask
• Experience with event coordination, internal engagement, or office culture initiatives preferred
• Familiarity with basic photography or content capture for social media/employer branding is a plus
• Proficiency in Microsoft Office and/or HRIS systems preferred

Key Competencies:

• People-first mindset with a passion for employee experience
• Strong organizational and coordination skills
• Creative and proactive approach to culture and engagement
• Ability to balance administrative tasks with high-visibility, front-facing responsibilities
• Adaptability and willingness to step in wherever needed

Work Environment:

• Onsite presence required 4 days per week, Monday – Thursday with remote work on Friday
• Collaborative, fast-paced office setting with regular interaction across teams
• Frequent in person inquiries from onsite employees

Benefits

• Health/Dental/Vision
• 401K: Immediately vested
• Tuition assistance
• Qualified employer under the Public Service Loan Forgiveness program (PFSL)
• Generous Paid Time Off
• Dog-friendly office
• Private gym onsite
• Medical, Dental, Vision Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Life and AD&D Insurance
• Disability Insurance
• Pet Insurance
• Tuition Assistance
• Trade P...