Project Coordinator- Retail Media

takealot.com, South Africa's leading online retailer, is looking for a highly talented Project Manager-Retail Media to join our Retail Media Team in Cape Town.

We are a young, dynamic, hyper growth company looking for smart, creative, hard-working people with integrity to join us. We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you won’t be bored as long as you are prepared for a challenge and want to build something great.

This position reports to the Group Executive: Advertising

Your responsibilities will include:

Brand Presence & Social Media Marketing

• Execute LinkedIn content calendar and posting schedule to position our retail media team as industry thought leaders
• Coordinate regular content posts showcasing team achievements, case studies, industry insights, and company culture
• Collaborate with team members to gather success stories, client wins, and expertise for social sharing
• Monitor engagement metrics and provide insights to support content strategy optimization
• Coordinate submission processes for identified speaking opportunities, awards, and PR initiatives
• Manage other relevant social media channels and professional platforms as needed

Content & Design Collaboration

• Act as primary liaison between retail media team and content/design teams
• Brief content team on marketing material needs, messaging priorities, and brand guidelines
• Coordinate with design team on visual asset creation for presentations, social media, and marketing collateral
• Manage content approval workflows and ensure timely delivery of creative assets
• Maintain brand consistency across all team communications and materials

Retail Media Marketing Materials Management

• Own the upkeep and version control of all pitch decks, ensuring latest capabilities, case studies, and performance data are reflected
• Regularly audit marketing materials (one-pagers, capability decks, client presentations) for accuracy and relevance
• Coordinate quarterly reviews of all sales enablement materials with stakeholders
• Create and maintain a centralized repository for marketing assets and templates
• Ensure all materials align with corporate brand guidelines and messaging frameworks

Internal Onboarding & Documentation

• Develop and maintain comprehensive onboarding documentation for new retail media team members
• Create welcome guides, process documentation, and resource directories for new hires
• Coordinate onboarding schedules including introductory meetings, training sessions, and system access
• Maintain updated internal wiki/knowledge base with team processes, tools, and best practices
• Document standard operating procedures (SOPs) for key team workflows
• Gather feedback from new joiners to continuously improve the onboarding experience
• Partner with HR to ensure seamless integration of company-wide and team-specific onboarding

Website Content Management

• Coordinate with web team to ensure retail media section features current offerings, case studies, and team information
• Prepare content briefs for website updates based on stakeholder direction
• Source and prepare content inputs (copy, images, videos) for website publication
• Monitor website analytics and report on content performance
• Ensure website reflects latest product launches, partnership announcements, and thought leadership

Online Academy & Educational Content

• Liaise with team subject matter experts to gather feedback and coordinate identified improvements to online academy content
• Support content development process for training modules, tutorials, and educational resources
• Work with instructional designers and content creators to refresh existing academy materials
• Collect user feedback and stakeholder input on academy offerings
• Track academy engagement metrics and report on performance

Event Planning & Execution

• Plan and execute team events including client workshops, networking events, webinars, and industry conferences
• Manage event logistics from concept through post-event follow-up (venue selection, catering, A/V, attendee management)
• Coordinate speaking opportunities and booth presence at industry conferences
• Create event marketing materials and promotional campaigns
• Manage event budgets, vendor relationships, and attendee communications
• Organize internal team events and celebrations

Merchandising & Corporate Gifts

• Source, design, and manage branded merchandise inventory (apparel, promotional items, office supplies)
• Coordinate corporate gift programs for clients, prospects, and partners
• Manage relationships with merchandise vendors and ensure quality standards
• Track inventory levels and coordinate reorders as needed
• Develop seasonal gifting strategies aligned with key business moments

Budget Management & Vendor Administration

• Process invoices and purchase orders for marketing activities, events, and merchandise
• Manage vendor contracts and payment schedules to ensure timely processing
• Track departmental spending against budget and flag discrepancies
• Maintain organized records of all financial transactions and vendor agreements
• Reconcile monthly expenses and provide budget status reports
• Coordinate with finance team on payment approvals and documentation

Qualification & Experience:

• Minimum National Diploma in Marketing, Business, Project Management
• 3 - 5 years coordinator project management or advertising experience
• Project management software (Asana, Trello, Monday.com, etc.)
• Microsoft Office Suite / Google Workspace (advanced)
• Social media management platforms
• Analytics tools (web analytics, social media insights)
• Design collaboration tools (Figma, Canva, etc.)
• Basic knowledge of Looker Studio or other reporting tools (Power Bi, Tableau) for data extraction and success measurement
• Training material coordination
• Advanced Google slides / PowerPoint skills

Attributes Required:

• Demonstrable and proactive planning experience: content calendar, project management
• Attention to detail: can create water-tight Standard Operating Process documentation
• Strong communication skills: the ability to collaborate across departments and create clear briefs
• Time management: can prioritize at scale, track deadlines
• Planning: End-to-end event planning
• Excellent written and verbal communication
• Stakeholder management across all levels
• Team player: Cross-functional collaboration abilities
• Vendor and partner relationship management
• Brand positioning understanding
• Problem-solving capabilities
• Ability to simplify complex marketing terms to a relevant audience

The Environment:

• takealot.com employees are entrepreneurial and dynamic, smart, customer- centric, fun and have the shared ambition of takealot.com being the leading e- commerce company in Africa.
• We have fun, work hard, take ownership, work in teams to create solutions, and are always open to direct feedback/new ideas on where we can improve.
• We are short on ego and high on output.
• We are doers and not only thinkers, its all in the execution after all.
• We love what we do and what we are creating.
• We seek to employ an Extra Ordinary Mind who is Smart, has Integrity, and is Hardworking.