Logistics Coordinator

About Us

Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces.

Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected.

About the Role

The Logistics Officer owns the daily inbound and outbound logistics function across Harmattan AI’s two French sites — the Wissous production facility and the Paris engineering office. Reporting to the Logistics & Warehouse Lead, the role operates with significant autonomy: independently managing freight flows, customs compliance, dangerous goods, and international trade requirements without requiring hand-holding on routine decisions.

This is not a pure execution role. The Logistics Officer brings senior operational experience and the judgement to run the function independently day-to-day — escalating where needed, but owning the full logistics picture between escalations. The right candidate has seen enough complexity — military goods, DG shipments, ITAR — to handle it confidently and knows when something requires attention from the Lead.

Responsibilities

Inbound Logistics

• Own inbound freight flows for both sites — booking, tracking, customs clearance, and goods receipt for components, materials, and equipment

• Proactively manage supplier and forwarder relationships to resolve delays and protect the Wissous production schedule

• Process import documentation, verify HS/CN classification, and coordinate with customs brokers to ensure clean clearance

• Escalate supply disruptions and compliance flags to the Logistics & Warehouse Lead with structured context and a proposed resolution

Outbound Logistics

• Manage outbound shipments to customers, integrators, programme offices, demonstrations, and trade events — from booking through to proof of delivery

• Prepare complete export documentation — commercial invoices, packing lists, certificates of origin, export declarations, and end-user certificates

• Manage temporary export regimes and ATA carnets for demonstration and event shipments, including tracking and timely return

• Independently assess ITAR, EAR, and EU/French dual-use export control requirements for each outbound shipment — applying the correct treatment and flagging licence requirements before despatch

Dangerous Goods

• Independently classify, prepare, and document dangerous goods shipments under ADR, IATA DGR, and IMDG — lithium batteries (UN 3480/3481), propellants, and other regulated materials

• Ensure packaging, labelling, marking, and documentation are correct on every DG movement without requiring supervision

• Monitor freight partner compliance with DG handling standards and raise issues to the Logistics & Warehouse Lead

Customs & Trade Compliance

• Apply confident working knowledge of HS/CN tariff codes, incoterms, and customs regimes to ensure accurate and complete declarations

• Maintain full compliance records — export licences, end-user certificates, DG records, and customs documentation — to audit standard

• Stay current on changes to ITAR, EAR, EU dual-use regulations, and customs procedures relevant to Harmattan AI’s trade lanes

Site Coordination & Continuous Improvement

• Coordinate goods flows between Wissous and Paris, ensuring accurate stock transfers, documentation, and storage standards for military hardware and dangerous goods

• Identify process gaps, recurring issues, or compliance risks in the logistics function and bring structured improvement proposals to the Logistics & Warehouse Lead

• Work closely with production, supply chain, and engineering teams to align logistics priorities with operational needs

Candidate Requirements

Essential

• 5+ years of experience in freight, logistics, or supply chain in a regulated industry — defence, aerospace, advanced electronics, or similar

• Able to operate the inbound/outbound logistics function independently — making sound daily decisions on customs, DG, and compliance without close supervision

• Solid hands-on knowledge of customs documentation: HS/CN classification, import/export declarations, incoterms, and freight procedures across Europe, the US, and the Middle East

• Direct working experience with ITAR, EAR, and EU/French dual-use export control regulations applied to physical shipments

• Certified and experienced in dangerous goods — IATA DGR, ADR, or equivalent — with specific experience on lithium batteries and military-relevant materials

• Familiarity with military goods logistics: packaging, marking, documentation, and transport standards for defence hardware

• Detail-oriented, compliance-driven, and calm under time pressure

• Fluent French and English, written and spoken

Preferred