Administrative & Project Coordinator

The Administrative & Project Coordinator serves a dual-function role supporting both office operations and project execution. This position acts as the first point of contact for the organization while also providing structured coordination support to Project Managers across the project lifecycle.

The role requires a high level of organization, professionalism, and attention to detail, with the ability to manage competing priorities while maintaining consistency in administrative processes and project documentation.

Office Administration & Front Desk Operations

- Serve as the primary point of contact for incoming calls, visitors, and general inquiries
- Answer, screen, and route phone calls professionally
- Receive, sort, and distribute incoming mail and deliveries
- Maintain filing systems (electronic and physical)
- Support scheduling and meeting coordination
- Order and track office supplies
- Provide administrative support to all departments as needed

Project Coordination & Operations Support

- Assist Project Managers with planning, scheduling, and tracking projects
- Maintain project documentation including permits, submittals, RFIs, and logs
- Coordinate with field personnel, vendors, subcontractors, and clients
- Support purchasing and vendor commitment documentation
- Maintain project management systems such as Procore

Requirements

Required:
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organizational and time management skills
- Excellent communication skills
- Ability to multitask and prioritize effectively

Preferred:
- Experience in construction or project-based environments
- Familiarity with project management software (e.g.