HR Coordinator

Location: On site – Loanhead, Edinburgh

Flexible Working Options: 4- or 5-day week

Contract Type: Permanent

Join Our Team: HR Coordinator

We are seeking an organised, proactive, and customer focused HR Coordinator to join our HR team at MacTaggart Scott. This is an exciting opportunity for an HR professional who enjoys working in a fast-paced environment, delivering high-quality support across the whole employee lifecycle.

As a key member of the HR team, you will provide efficient and professional first-line HR support to employees and managers across the business, supporting the effective delivery of operational HR services and people processes. You'll be at the heart of the employee lifecycle, helping to deliver a seamless and positive experience for employees and managers through recruitment, onboarding, HR operations, payroll support, people systems, and employee records management.

Based on site at our Loanhead facility, this role would suit someone who is highly organised, enjoys building strong working relationships, and takes pride in delivering a professional and customer-focused HR service.

About Us

MacTaggart Scott primarily supports the Naval Defence industry, providing complete solutions to customer needs from analysis of initial customer requirements, to design and manufacture, and right through to commissioning and through life support.

Established in 1898, we are proud of our history and tradition but believe that sustainable competitive advantage can only be achieved through continuous improvement, investment, and a commitment to business excellence at every level within the company.

What is the job about?

As our HR Co-ordinator, you will play a key role in supporting the delivery of operational HR services across MacTaggart Scott. Acting as the first point of contact for day-to-day HR queries, you will provide advice and guidance on HR policies, procedures, and processes while supporting managers and employees across a wide range of HR activities.

This is a varied and hands-on role where you will coordinate recruitment and onboarding activities, maintain employee records and HR systems, support time and attendance administration, and contribute to employee engagement initiatives. Success in the role will come from your ability to manage competing priorities, maintain confidentiality, build strong working relationships, and deliver a high standard of service across the business.

Key Responsibilities will include but are not limited to:

• Act as the first point of contact for HR queries, providing advice and guidance to employees and managers on HR policies, procedures, and processes
• Coordinate end-to-end recruitment and onboarding activities, ensuring a positive candidate and new starter experience
• Maintain accurate employee records and HR systems, supporting all employee lifecycle activities including starters, leavers, contractual changes, and internal transfers
• Prepare HR documentation and support payroll administration, ensuring employee information is processed accurately and efficiently
• Provide support and reporting for time and attendance processes, HR metrics, and workforce data
• Assist in delivering employee engagement, wellbeing, communication, training, and recognition initiatives across the business
• Support HR compliance, audits, and document management activities, ensuring adherence to company policies, employment legislation, and GDPR requirements
• Work collaboratively with colleagues across the business to support HR objectives and contribute to continuous improvement initiatives

Requirements

About You

• Previous experience in an HR Administration, HR Assistant, or HR Coordinator role
• Good understanding of HR processes and employee lifecycle administration
• Strong organisational and administrative skills with excellent attention to detail
• Strong communication and interpersonal skills with the ability to build effective working relationships
• Ability to manage multiple priorities and work independently across a range of operational HR activities
• Professional, confidential, and customer-focused approach
• Strong IT skills and proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Desirable:

• Experience using HR Information Systems (HRIS)
• Recruitment administration experience
• Experience supporting payroll and time and attendance processes
• Experience within manufacturing, engineering, defence, or other technical industries
• Experience supporting HR reporting and workforce data analysis

Benefits

Benefits – Your Future at MacTaggart Scott – What We Offer:

As part of our Healthy Work-Life Balance, employees can choose between a 4- or 5-day working week

• Flexible working hours between 07:00 and 19:00, with core hours of 09:30 – 15:30
• A comprehensive leave policy including annual leave, paid parental leave, and military reservist leave
• A supportive and engaging environment with opportunities to grow your career
• Access to a comprehensive wellbeing programme, Employee Assistance Programme, and onsite nurse
• Onsite canteen, free parking, and cycle-to-work scheme
• Generous company pension plan, employee discounts, and free f...