Senior Executive Assistant

About the role

We are seeking a detail-oriented, strategic, and mission-driven individual to join Sana as a Senior Executive Assistant, reporting to the CEO. You will be responsible for the administrative support of the CEO and Sana leadership, including the CFO, CTO and Head of Investor Relations from our Seattle, WA site. In this role, you will be a trusted partner and advocate to deliver against the priorities of the company and support the team and culture of Sana. This role requires exceptional organizational skills, clear communication, sound judgment, and the ability to operate with discretion in a dynamic, high-growth environment. The ideal candidate thrives in ambiguity, anticipates needs, and seamlessly manages competing priorities across executive, operational, and investor-facing activities.

What You Will Do

• Calendar & Time Optimization: Strategically manage the CEO and C-suite’s complex and rapidly changing calendar. Prioritize time and calendar requests consistent with executive priorities and strategy, resolve scheduling conflicts proactively, and ensure the CEO, CFO, CTO and Head of Investor Relations are fully prepared for all engagements with necessary briefs and materials.
• Gatekeeping, Prioritization, & Communication: Liaison for the CEO and CFO with internal teams, board members, investors, and external constituents. Draft, proofread, and manage high-level correspondence with absolute professionalism.
• Meeting & Logistics Management: Coordinate and ensure smooth operations of board meetings, board committee meetings, board dinners, executive team meetings, as well as local and company-wide events. This will include requirements to communicate with Board members and their executive assistants and attend to special requests/requirements for seamless focus and execution by board members.
• Travel & Expense Operations: Coordinate flawless domestic and international travel itineraries, including flights, accommodations, visas, and ground transportation for CEO, CTO, and CFO. You may be asked to support the Head of Investor Relations when time permits. Manage and process timely expense reports for these constituents as well as board members and other executives as needed.
• Strategic Project Support: Partner with CEO, CFO, and the broader executive leadership team to drive key initiatives forward. Maintain internal databases, organize executive SharePoint or drive sites, and assist with special projects as assigned.
• Confidentiality & Trust: Handle highly sensitive, confidential, and proprietary business information with the utmost discretion and integrity.
• Partner with other Sana Administrative team members: Ensure continuity and coordination of administrative backup throughout the organization, while supporting site related activities.

Investor Relations Coordination

• Investor Interface: Serve as a polished, professional point of contact for institutional investors, analysts, and other stakeholders. Responsibly manage inbound investor relations (IR) inquiries and route them appropriately.
• Roadshows & Earnings Calls: Partner with CEO, CFO, and Head of Communications to plan, execute, and manage the logistics for investor roadshows, quarterly earnings calls, shareholder meetings, investor conferences, and industry/scientific conferences. Partner with this same team to proofread and distribute critical materials.
• CRM & Pipeline Management: Maintain and update the investor CRM database, tracking investor interactions, meeting logs, and follow-up tasks to keep the executive team aligned on the investor pipeline.
• Update calendars for buyside conferences, including meetings, investor bios

What we’re looking for

• 8+ years of experience supporting C-level executives and their leadership teams, ideally at a high growth, public life sciences company with advanced calendar and team management experience
• Demonstrated motivation, perseverance, and confidence by solving problems, planning proactively, taking initiative, and delivering results by operating with autonomy
• Exceptional administrative partnership skills with an ability to drive initiatives forward and establish trusted relationships amongst executives and a wide range of stakeholders
• Ability to execute and operate at a fast pace with focus and structure to situations as needed. Effectively manage high-pressure situations when present and pivot in an environment with a high level of ambiguity
• Proven ability to manage complex schedules and competing priorities with minimal oversight
• Innovative and creative thinker who can quickly and effectively identify new and better ways of working and suggest sustainable and scalable solutions
• Exemplary time management skills and the ability to identify and anticipate executives’ needs
• Engage with a high level of professionalism across a broad range of stakeholders, including external stakeholders while organizing complex meeting engagements

What you should know

• The base pay range for this position at commencement of employment is expected to be between $125,000 and $175,000/year; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience