Real Estate Paralegal – Entity Review & Loan Document QC (Temp)

The Role

We are seeking an experienced and highly detail-oriented Paralegal to fill a specialized role focused primarily on advanced entity review and quality control of loan documents. The ideal candidate brings deep familiarity with corporate entity structures, governance documentation, and the full spectrum of real estate loan packages — and has the discipline to catch what others miss. This is a precision-first role requiring the ability to independently identify deficiencies, inconsistencies, and risks across complex transaction files with minimal attorney oversight. Strong organizational skills, a methodical approach to review, and the ability to communicate findings clearly and efficiently are essential.

What You’ll Do

Advanced Entity Review

This role serves as the primary point of review for all entity-related due diligence across transactions. The paralegal is expected to independently conduct end-to-end entity analysis, identify deficiencies, and deliver attorney-ready summaries without significant supervision.

• Perform comprehensive review of all entity formation and governance documents, including articles of incorporation/organization, certificates of formation, bylaws, operating agreements, partnership agreements, and trust agreements.
• Analyze and verify entity authority to execute transactions, including review of board resolutions, member/manager consents, authorization certificates, incumbency certificates, and signatory authority chains.
• Identify gaps, inconsistencies, or deficiencies in entity documentation — including missing authority, improper authorization, expired certificates, or conflicting governance provisions.
• Research certificates of good standing, certificates of existence, and qualification-to-do-business status through secretaries of state and registered agent services across multiple jurisdictions.
• Draft entity review summaries, due diligence matrices, and closing condition checklists tracking the status of all required entity deliverables.
• Maintain organized entity review files and ensure all documentation is complete, current, and properly executed prior to closing.

Quality Control Review of Loan Documents

The paralegal will serve as a dedicated QC reviewer for loan document packages prior to execution and closing, ensuring accuracy, completeness, and consistency across all documents in the package.

• Conduct thorough quality control review of complete loan document packages, including promissory notes, deeds of trust/mortgages, loan agreements, security agreements, assignment of leases and rents, guaranties, and indemnity agreements.
• Cross-check all loan documents for internal consistency — verifying that defined terms, loan amounts, interest rates, maturity dates, legal descriptions, party names, and entity designations are accurate and uniform across the entire package.
• Compare executed loan documents against approved term sheets, commitment letters, and loan approval conditions to confirm that all material terms have been correctly reflected in the final documents.
• Review legal descriptions, assessor parcel numbers, and property addresses for accuracy and consistency with title commitments and vesting documents.
• Maintain QC checklists and closing condition logs, tracking the status of each document through execution, delivery, and recordation.

What You Bring

Required

• Minimum of 5 years of paralegal experience with a demonstrated focus on entity review and real estate loan transactions.
• Advanced, working knowledge of corporate entity structures (corporations, LLCs, LPs, LLPs, trusts) and the governing documents for each.
• Hands-on experience conducting entity due diligence reviews and preparing entity review summaries and deficiency reports.
• Familiarity with real estate loan document types and their functions, including deeds of trust, promissory notes, security agreements, guaranties, and UCC financing statements.
• Exceptional attention to detail — must be able to identify errors, inconsistencies, and omissions across lengthy, complex document sets.
• Strong written communication skills, including the ability to prepare clear, organized deficiency reports and QC summaries.
• Ability to work independently, prioritize competing deadlines, and manage a high-volume workload with precision.
• Proficiency with Microsoft Office Suite and document management systems.

Preferred

• Paralegal certificate from an ABA-approved program, or a bachelor's degree in a related field.
• Experience with UCC lien searches, UCC filings, and lien release coordination.
• Multi-jurisdictional experience obtaining entity documentation and good standing certificates across multiple states.
• Notary Public commission or willingness to obtain one is a plus

The Pay

• Salary for this role is $110,000-135,000 annually

The Work Environment

• This role works on-site from Ascent's Encino office, Monday - Thursday (Fridays are work-from-home).
• Full-time, 40 hours per week; must be available for occasional overtime.
• Some nights and weekends required.

Additional Information

This is a temporary role intended to ensure continuity of Operations support during a leave of absence. The position may require flexibility based on business needs during the coverage period.