Executive Assistant / Scheduler
Posted about 1 month ago
- Manage and deconflict a complex, high-visibility calendar, coordinating engagements across HQMC, DoD, Joint Staff, and external stakeholders
- Develop daily/weekly schedule products (day cards, read-aheads, forecast schedules)
- Prioritize competing requirements and ensure leadership is fully prepared for each engagement
- Coordinate and execute meetings, briefings, and events, including:
- Agenda development and logistics
- Read-ahead materials and briefing books
- Secure spaces, AV, and visitor access
- Track actions, taskers, and follow-ups to completion
- Prepare and quality-check executive correspondence, memos, and briefing materials
- Plan and manage CONUS and OCONUS travel using the Defense Travel System (DTS)
- Build detailed itineraries and trip books
- Coordinate last-minute changes and ensure compliance with travel regulations
- Serve as the primary point of contact for internal and external stakeholders
- Manage office workflow, communications, and tasking systems (e.g., TMT/CATMS)
- Coordinate visit requests, clearances, and escort requirements
- Maintain organized records, files, and executive documentation
- Support day-to-day office operations including:
- Supply management and workspace coordination
- Security and access procedures
- Coordination across HQMC staff sections
- Enable smooth execution of the Director’s operational priorities
Travel Coordination (DTS)Front Office & Administrative OperationsOffice Management & Daily Operations
- Active DoD Secret Clearance
- 3–7+ years of experience supporting senior leadership in a DoD or Federal environment
- Demonstrated experience supporting SES, Flag, or General Officers
- Advanced experience with:
- Executive calendar management and scheduling
- Defense Travel System (DTS)
- Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
- Strong understanding of DoD administrative, correspondence, and security processes
- Comfortable going into the office 5 days a week
- Prior experience working in the Pentagon or HQMC
- Familiarity with task management systems (TMT, CATMS, or similar)
- Experience preparing executive-level briefing materials and read-aheads
- Bachelor’s degree (or equivalent experience)
- Exceptional organizational and time-management skills
- Ability to operate in a fast-paced, high-demand executive environment
- Strong judgment and ability to prioritize competing requirements
- Professional presence and ability to interact with senior leaders
- High level of discretion handling sensitive and classified information
- Proactive, anticipatory mindset (stays ahead of the schedule, not behind it)
Spry is a certified Small Business headquartered in McLean, VA. Spry provides Enterprise, C4IT, Management, and Cyber Solutions to the federal government and commercial entities. Founded in 2001, Spry Methods was built on the foundation of combining industry knowledge with unmatched responsiveness to produce results for our customers. Our goal is to build a business dedicated to the maximization of value for all stakeholders starting with our employees, our customers, and our community. We recognize that talented and dedicated employees are our most valued assets and the foundation of our success. Guided by these principles, we have established an impressive track record of proven past performance serving our customers within the Commercial, Federal Civilian, DoD, and Intelligence Communities. A CMMI Level 3 certified and ISO 9001:2008 registered company, Spry is committed to quality and continuous improvement.
Key team members
Madhu Kapur
Jim Hegerty
Kim Rasson, PMP
MK Kapur
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