Personal Assistant (Part-Time)

About the Role

We are looking for a reliable, discreet, and highly organised Personal Assistant to provide part-time support in Geneva.

This role is primarily focused on personal assistance, day-to-day coordination, administrative support, scheduling, and communication. The ideal candidate is proactive, detail-oriented, comfortable handling confidential matters, and able to work independently with minimal supervision.

Experience in academic organisations, universities, research institutions, or education-related environments would be considered a strong advantage.

Duties and Responsibilities:

• Provide day-to-day personal and administrative support.
• Manage calendars, appointments, meetings, and personal schedules.
• Coordinate travel arrangements, reservations, logistics, and related documentation.
• Support with personal errands, coordination with service providers, and household or lifestyle-related tasks where needed.
• Prepare, organise, and maintain documents, records, and correspondence.
• Handle confidential information with a high level of discretion and professionalism.
• Communicate with internal and external stakeholders in English and French.
• Assist with event, meeting, or visit coordination when required.
• Support expense tracking, invoices, payments, and basic administrative follow-up.
• Ensure smooth coordination between different parties and timely completion of tasks.

Qualifications and Experience:

• Previous experience as a Personal Assistant, Executive Assistant, or in a similar support role.
• Fluent in English and French, both written and spoken.
• Based in Geneva or able to work regularly from Geneva.
• Strong organisational and time-management skills.
• High level of discretion, confidentiality, and reliability.
• Ability to manage multiple priorities and work independently.
• Strong communication and interpersonal skills.
• Flexible, hands-on, and service-oriented approach.
• Good knowledge of Microsoft Office and general digital tools.

Preferred Qualifications

• Experience working in an academic organisation, university, research institution, educational foundation, or similar environment.