Administrative Assistant

Location: Waller, TX 77484

Pay: $24/ hour

Start: ASAP

Shift: M-F 8am-5pm

Office Operations & Administration

Oversee day-to-day office operations to ensure efficiency and organization.
Manage incoming calls, emails, and general inquiries, routing them to the appropriate personnel.
Greet visitors and customers, ensuring professional and welcoming experience.
Maintain organized physical and digital filing systems, records, and correspondence.
Prepare reports, spreadsheets, and presentations as needed.
Sort, distribute, and manage incoming and outgoing mail and packages.
Ensure the office environment is clean, organized, and compliant with safety regulations.
Perform basic bookkeeping tasks, including transaction recording and preparing bank deposits.
Monitor, order, and replenish office and break room supplies; track and approve invoices.
Compare vendor pricing (e.g., Uline, Amazon) to manage costs and support budgeting efforts.
Employee & Department Support

Provide administrative support across departments, including Human Resources, Safety, and Sales/Marketing.
Assist with onboarding by preparing workspaces, coordinating with IT, and updating employee signage and materials.
Support event planning, including sourcing vendors, coordinating logistics, and managing setup/teardown.
Help manage calendars, appointments, and travel arrangements (e.g., booking flights).
Assist with company compliance with documentation and reporting.

Training & Compliance Coordination

Maintain training records and certification tracking for employees.
Coordinate and schedule required and supplemental training courses.
Track and maintain records for safety meetings, vehicle inspections, and compliance documentation.
Support monthly safety meetings and Environmental, Health, and Safety (EH&S) initiatives.

Facilities & Vendor Management

Coordinate building maintenance activities, including sourcing vendors, obtaining quotes, and scheduling repairs.
Manage vendor relationships for services such as janitorial, landscaping, pest control, coffee service, and equipment maintenance (water, ice machines, etc.).
Address facility issues including plumbing, roofing, cabinetry, and general repairs.
Coordinate cleaning priorities with janitorial staff to maintain facility standards.

Project & Operational Support

Assist with departmental reporting (e.g., operational reports, district highlights).
Support company events, meetings, conferences, and visitor coordination.
Set up conference rooms and enhance overall office presentation and hospitality.
Contribute to continuous improvement initiatives, including process documentation and workflow enhancements.

Requirements

Administrative Assistant