Accounts Payable Specialist (Property)

Job Title: Accounts Payable & Property Maintenance Coordinator

We are seeking a reliable and organized Accounts Payable & Property Maintenance Coordinator to support both accounting and property management operations. This role involves processing accounts payable, handling maintenance-related calls from tenants, coordinating repairs, and maintaining accurate records. The ideal candidate should have experience with QuickBooks Desktop, Microsoft Excel, and strong customer service skills.

Schedule: 9:00 AM - 5:00 PM EST

Key Responsibilities:

Accounts Payable

• Process vendor invoices and payments accurately and on time
• Maintain accounts payable records and documentation
• Reconcile vendor statements and resolve billing discrepancies
• Enter financial data into QuickBooks Desktop
• Assist with expense tracking and reporting

Property Maintenance Coordination

• Answer incoming calls from tenants regarding maintenance issues, complaints, and repair requests
• Create and track maintenance work orders
• Coordinate with vendors, contractors, and maintenance personnel
• Follow up on repair requests to ensure timely resolution
• Maintain records of maintenance activities and tenant communications
• Escalate urgent maintenance issues when necessary

Administrative Support

• Update spreadsheets and property records using Microsoft Excel
• Assist with general office and property management tasks
• Communicate professionally with tenants, vendors, and team members

Requirements

• Experience in Accounts Payable
• Experience with QuickBooks Desktop
• Proficiency in Microsoft Excel
• Strong phone, communication, and customer service skills
• Ability to multitask and prioritize effectively
• Detail-oriented and organized
• Experience in property management or maintenance coordination is a plus
• Ability to work independently and follow up on tasks

Be...