Company Overview

A well-established US-based bookkeeping and tax practice servicing a diverse client base across multiple industries, primarily within California. The business provides professional accounting, bookkeeping and tax support services to small and medium-sized businesses and is currently expanding following the acquisition of an additional client portfolio. The environment is fast-paced, service-driven and highly detail-oriented, requiring strong technical bookkeeping capability and the ability to manage multiple client accounts independently.

Role Summary

An experienced Senior Bookkeeper is required to manage full-cycle bookkeeping functions across a portfolio of US-based clients. The successful candidate will work primarily within QuickBooks Online and will be responsible for reconciliations, financial reporting support, payroll-related bookkeeping functions and maintaining accurate financial records to US standards. This is a hands-on role requiring strong technical accounting knowledge, excellent organisational skills and the ability to work independently with minimal supervision.

Requirements

Key Responsibilities

Manage full-cycle bookkeeping across multiple client accounts
Maintain accurate financial records and bookkeeping systems
Perform bank, credit card and loan reconciliations
Manage accounts payable and accounts receivable processes
Prepare and review balance sheet reconciliations and profit & loss reporting
Reconcile undeposited funds and gross up sales reports from net deposits
Work with multiple POS systems and financial data sources
Support payroll journal reconciliation and payroll-related bookkeeping functions
Liaise with clients professionally regarding bookkeeping matters
Maintain bookkeeping accuracy in line with US accounting standards
Assist with month-end and year-end bookkeeping processes
Utilise AI and automation tools effectively to improve efficiency while maintaining accuracy

Requirements

QuickBooks Online Certified
Minimum 5 years of full-time bookkeeping experience
Strong US bookkeeping and US data-capture experience
Experience servicing multiple industries
Advanced QuickBooks Online proficiency with recent hands-on usage
Strong understanding of balance sheet reconciliations
Experience with accounts payable, accounts receivable, assets, liabilities and loan reconciliations
Experience with payroll journals and payroll reconciliation processes
Advanced Microsoft Excel skills
Strong understanding of financial reporting and bookkeeping best practices
Ability to work independently and manage multiple priorities
Strong communication and organisational skills
Reliable high-speed internet connection and professional home-office setup
Minimum dual-screen setup with dedicated workspace
Willingness to work US Pacific working hours on a permanent basis

Highly Advantageous

California sales tax exposure
Experience across construction, real estate, restaurants, retail, wholesale or entertainment industries
Exposure to US corporate tax environments
Experience working with multiple POS systems
Strong AI literacy and workflow optimisation skills

Technical Skills

QuickBooks Online
Microsoft Excel
US Payroll Workflows
Financial Reconciliation
POS System Integration
Bookkeeping Reporting
Financial Data Management

Ideal Candidate Profile

Senior-level bookkeeper with strong technical capability
Highly detail-oriented and accurate
Able to manage workload independently with minimal supervision
Comfortable working within a fast-paced US client environment
Professional, reliable and service-oriented
Strong problem-solving and organisational skills
Comfortable communicating directly with clients and stakeholders

Application Requirements

Updated CV detailing bookkeeping experience and industries supported
Confirmation of QuickBooks Online certification
Summary of US bookkeeping and US accounting exposure
Confirmation of home-office setup and internet reliability
Introductory video outlining communication style and bookkeeping background
Confirmation of availability to work...

Senior Bookkeeper