Job Title: Executive Administrative Virtual Assistant

Position type: Full-time

Work hours: 40+ hours per week

Work days:

Monday – Thursday: 8:30 AM – 4:30 PM EDT
Friday: 9:00 AM – 4:00 PM EDT
Candidate should be flexible to work a full 8:30 AM – 5:30 PM EDT schedule (Monday–Friday) if needed to complete the full 40-hour work week based on operational requirements.

Salary: $5 - $6 per hour depending on experience

Job code: SJM-Sage

Workplace: Remote

Preferred Candidate Location: Philippines

Scope of Work/Responsibilities

Provide high-level administrative and operational support in a fast-paced remote environment.

Key Responsibilities:

Calendar and appointment management
Scheduling meetings and sending reminders
Email and inbox management (sorting, prioritizing, responding)
Managing phone calls, text messages, and communication channels
Preparing reports, spreadsheets, presentations, and documents
Coordinating with internal teams, vendors, and external partners
Organizing digital files, systems, and workflows
KPI tracking, reporting, and data management
CRM and database updates
Administrative and executive support tasks
Assisting with operational projects and process improvements
Managing newsletters and follow-up communications

Focus Areas:

Executive & Administrative Support
Scheduling & Coordination
KPI Tracking & Reporting
Communication & Organization
Proactive Initiative & Problem Solving

Requirements

Previous experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant

Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Ability to work independently with minimal supervision
Strong problem-solving and critical thinking skills
Detail-oriented and highly accurate with documentation and scheduling
Tech-savvy and quick to learn new platforms and systems
Reliable internet connection and dependable work setup

Preferred Software & Tools Experience

CRM systems
Slack
Salesforce
WhatsApp
Skype
VoIP systems
Google Workspace / Microsoft Office
Scheduling and calendar management platforms

Ideal Candidate Traits

Proactive and self-directed
Requires minimal micromanagement
Strong understanding of workflows and systems
Reliable and consistent performer
Professional and resourceful
Strong communication and interpersonal skills
Organized and detail-oriented
Able to anticipate needs and solve problems independently
Growth-minded and adaptable

Deal-Breakers

Requires constant supervision or micromanagement
Poor communication skills
Unreliable attendance or inconsistent work history
Inability to manage multiple priorities effectively
Technical issues that interfere with work performance
Lack of professionalism or initiative

Basic requirements

Must be proficient in speaking and writing English very clearly
Must have relevant work experience
Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]
Must be available for video meetings with your camera on (when needed)

Technical requirements

Device: Reliable laptop or desktop computer.
Internet: High-speed connection (minimum 10 Mbps).
Audio: Noise-canceling headset.
Video: Webcam for virtual meetings.
Workspace: Quiet, professional environment.

Benefits

Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
Top 1% VA Performance Training: Access to proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.

These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits.

Executive Administrative Virtual Assistant