(33092) Manager, Contracts & Admin Management
Posted 30 days ago
To work closely with the Academic team, Programme Managers (PMs) and other stakeholders on matters related but not limited to the following:
- Coordinate and consolidate internship job descriptions to facilitate internship placement and update company masterlist via Monday.com
- Prepare and collate signed agreements from internship companies from some locations
- Be the point of contact for all database management with academic team, e.g. collating company information, students' internship dates, stipend, student information, financial matters, visa information etc.
- Collect and verify students' submission on scholarship matters
- Drive and coordinate procurement and contract matters for instructors, assessors, mentors, etc.
- Prepare training grant and invoices to bill internship companies
- Monitor timely disbursement to students for funding support, and payment from companies as well as payments to instructors, etc.
- Assist in preparation of supporting documents for visa application and engagement of vendors
- Be the team lead to facilitate each of the contract processes for each semester and working out the timeline
Requirements
- University degree with at least 5 years of relevant working experience
- Mature disposition to manage internal and external stakeholders confidently
- Experience in administrative and operational role
- Good English communication skills, both written and verbal
- Meticulous and attention to details
- Highly organised and able to multi-task
- Good interpersonal skills and able to work independently as well as in a team
- Good working knowledge of MS Office applications and savvy with web applications and software etc.
- Willing to learn and try out new applications, using AI to facilitate work and other relevant software
Please be informed that only shortlisted candidates will be notified.
More Information
Job Type: 2-year Contract
Location: Kent Ridge Campus
Organization: NUS Enterprise
Department : NUS Enterprise Academy
Job requisition ID : 33092
Other open roles at NUS Enterprise(6)
Guided by our mission to make NUS a magnet for talent and an engine for global innovation, NUS Enterprise, the entrepreneurial heart of the National University of Singapore (NUS), seeds ideas, sparks innovations, and scales ventures into global companies. Since 2001, we have nurtured nearly 4,300 students and supported over 3,000 start-ups, including 10 unicorns, enriching innovation and start-up ecosystems globally. Through experiential learning, ecosystem building, technology translation and commercialisation, and strategic global partnerships, we equip the next generation of changemakers to address humanity’s most pressing challenges. Our ambition: to improve the lives of 1 billion people within the next decade.
Key team members
Kristav (Kris) C.
JD Lee
Sam Tsui
Lee Junior, PhD
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