Office Manager

Second Foundation is a global energy trading company with over 450 employees across offices in Prague (HQ, CZ), Zug (CH), Mainz (DE), Berlin (DE), Charlotte (USA), and Tokyo (JP). We specialize in the physical trading of electricity across 25 markets in Europe, North America, and Asia. With a strong focus on sustainable energy markets, our competitive edge lies in combining exceptional talent, innovative technology, and a deep understanding of the evolving energy landscape.

In Japan, Second Foundation operates as an aggregator and developer in the electricity market, with a particular focus on battery energy storage systems (BESS), dispatch optimization, and market trading - further strengthening our global commitment to advancing the future of energy.

We are now looking for an Office Manager to play a vital role in supporting our team’s well-being, enhancing the workplace experience, and ensuring seamless day-to-day operations at our Tokyo office.

What would you work on?

• Managing day-to-day operations of the office, ensuring smooth and efficient functioning.
• Overseeing office supplies, equipment, and maintenance to maintain a well-equipped workspace.
• Ensuring compliance with health and safety regulations and maintaining a clean, safe office environment.
• Handling partial facility management by addressing smaller technical issues and liaising with building administration.
• Scheduling and coordinating appointments, meetings, and staff calendars.
• Organizing domestic and international travel, including flights, hotels, and car rentals.
• Acting as interface with external vendors, landlords, outsourced accounting & payroll team
• Supporting recruitment efforts, including coordinating interviews and onboarding new employees.
• Collaborate with the HR, Finance and Marketing teams with back-office tasks.
• Assisting expat employees with relocation, registrations, and integration into local networks.
• Planning and managing company events to foster team spirit.
• Proposing and implementing innovative ideas to keep the office modern and unique.

What makes you a great candidate?

• Previous experience as an Office Manager, Administrative Assistant, Operations Coordinator, or in a similar role.
• Hands-on attitude with willingness to support both everyday office tasks and larger office projects.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Practical problem-solving skills and strong attention to detail.
• Good communication and interpersonal skills.
• Comfortable using MS Office and common workplace tools.
• Proactive nature with the ability to work independently and take initiative.
• Familiarity with office equipment and basic maintenance tasks.
• Advanced written and verbal communication skills in both Japanese and English.
• Reliable, flexible, and comfortable working in a fast-paced environment.

What do we offer?

• 20 days of paid vacation (in addition to national holidays).
• Flexible working hours and home office options.
• Competitive salary with a performance-based bonus structure.
• Latest tech tools: High-end phone and laptop provided to support your productivity.
• Exciting work with a talented team in algorithmic trading.
• Short decision-making paths and rapid development opportunities.
• Training budget to support your professional development and growth.
• Play a direct role in advancing the energy transition and supporting decarbonization.