Administrative Assistant

The Administrative Assistant plays an essential role in the success of both ongoing and newly launched government programs, providing vital support throughout their entire lifecycle under the expert leadership of the R&D Manager. This exciting position offers a variety of administrative duties, from processing purchase requisitions and coordinating signature collections to maintaining precise and well-organized records. Beyond these responsibilities, the assistant is key to enhancing compliance and operational efficiency by managing critical documentation and tracking program milestones. Moreover, this role involves supporting the meticulous oversight of the company’s government-related contracts, ensuring every requirement tied to product sales and development is seamlessly administered, monitored, and completed from beginning to end.

Responsibilities:

• Support of maintaining company registrations (SAM.gov, JCP, CAGE code, etc.)
• Manage program billings by assembling necessary documentation and ensuring timely submission.
• Support program and contract execution by ensuring timely completion of milestones, monitoring compliance with requirements, and coordinating with teams to procure and track necessary consumables and equipment on a per-program basis.
• Maintain organized records of all contracts and related documents. Track contract renewal dates, terminations, and modifications.
• Manage and track use of government property, track government timesheets etc. as required by the program.

Requirements

• A High School Diploma or an equivalent qualification
• At least 3 years of hands-on experience in Contracts Administration or Contract Management
• A minimum of 3 years working with Government contracts
• Preferably, 2 years of experience within the manufacturing industry is a plus
• Contract Drafting and Review: precise contract terms and conditions. Strong skills in reviewing contracts to identify risks, ambiguities, and inconsistencies.  
• Lead a collaborative environment with strong subject matter expertise.  
• Effectively communicate contract terms and obligations to internal stakeholders and external parties.

Benefits

Luxium Solutions offers a goal-oriented team dedicated to Safety, Excellence, Agility and Respect. Come pursue your career within a niche business and learn something that you can’t find anywhere else! We have a great benefits package with:

• ANNUAL BONUS
• Hourly: $24-$26
• Paid Time Off available on day one (pro-rated for new hires)
• Medical/Dental/Vision/Prescriptions available on day one
• Employer Paid Life Insurance and AD&D
• Short/Long Term Disability
• HSA/FSA
• EAP
• 401(k) & company match
• Generous Tuition Reimbursement
• 6 week Paid Parental Leave
• & many more!