Office Assistant

Xebia is a global AI-first, digital transformation, and engineering partner. With over 25 years of experience and a team of 5,000 professionals across 16 countries, we help organizations design and build scalable products, platforms, and data-driven solutions.

We specialize in Artificial Intelligence, Data and Cloud, Intelligent Automation, and Digital Products, combining deep technical expertise with a strong focus on engineering excellence and a people-first culture.

In the CEE region, we’re a team of nearly 1,000 experts delivering modern applications, data platforms, and AI solutions for clients such as McLaren, Aviva, Deloitte, Spotify, Disney, ING, UPS, Tesco, Truecaller, AllSaints, Volotea, Schmitz Cargobull, Allegro, InPost, and many, many more. We work with leading technologies including AWS, Azure, GCP, Databricks, and Snowflake, and combine strong engineering culture with a consulting mindset and a continuous focus on growth and knowledge sharing.

You will be:

• handling office administration and coordinating ongoing administrative tasks,
• handling phone calls,
• handling office orders and purchases
• managing incoming and outgoing correspondence,
• ensuring smooth information and document flow,
• preparing and supporting company meetings,
• maintaining a professional office appearance and keeping common areas organized,
• cooperating with office service providers and vendors,
• carrying out tasks assigned by the supervisor,
• supporting other teams in their daily activities.

Your profile:

• previous experience in a similar position will be a strong advantage,
• English proficiency allowing effective communication (minimum B2 level),
• good knowledge of MS Office package (Outlook, Word, Excel),
• very good organizational and prioritization skills,
• strong communication skills and high level of professionalism,
• proactive attitude and willingness to learn,

• Work from the European Union region and a work permit are required.

Recruitment Process:

CV review – HR call – Interview – Decision