FBS Executive Assistant

FBS – Farmer Business Services is part of Farmers operations with the purpose of building a global approach to identifying, recruiting, hiring, and retaining top talent. By combining international reach with US expertise, we build diverse and high-performing teams that are equipped to thrive in today’s competitive marketplace.

We believe that the foundation of every successful business lies in having the right people with the right skills. That is where we come in—helping Farmers build a winning team that delivers consistent and sustainable results.

Since we don’t have a local legal entity, we’ve partnered with Capgemini, which acts as the Employer of Record. Capgemini is responsible for managing local payroll and benefits.

What to expect on your journey with us:

• A solid and innovative company with a strong market presence

• A dynamic, diverse, and multicultural work environment

• Leaders with deep market knowledge and strategic vision

• Continuous learning and development

We are seeking a highly organized, proactive, and results-driven Executive Assistant to support our Business Head. This role goes beyond traditional administrative support—you will act as a strategic partner, helping drive key initiatives, coordinate cross-functional projects, and ensure operational excellence across the business.

Executive Support

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare materials for meetings, including presentations, reports, and briefing documents.
• Serve as a gatekeeper and liaison between the Business Head and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.

Project Management

• Support the planning, execution, and tracking of strategic initiatives and cross-functional projects.
• Develop project plans, timelines, and tracking tools to ensure timely delivery.
• Coordinate with stakeholders across departments to gather updates and remove roadblocks.
• Monitor project progress and provide regular status updates to leadership.
• Assist in prioritizing initiatives aligned with business objectives.

Business Operations Support

• Analyze data, prepare reports, and generate insights to support decision-making.
• Track KPIs and help maintain dashboards for business performance.
• Coordinate internal communications and follow-ups on key action items.
• Support process improvement and operational efficiency initiatives.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field.
• 9+ years of experience as an Executive Assistant supporting senior leadership.
• Proven experience in project coordination or project management.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills in English and Spanish.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
• Ability to work independently, prioritize effectively, and thrive in a fast-paced environment.

Benefits

This position comes with competitive compensation and benefits package:

1. Competitive salary and performance-based bonuses
2. Comprehensive benefits package
3. Career development and training opportunities
4. Flexible work arrangements (remote and/or office-based)
5. Dynamic and inclusive work culture within a globally reknowned group
6. Private Health Insurance
7. Pension Plan
8. Paid Time Off
9. Training & Development