Accounts Payable and Banking Executive

The Role

The Accounts Payable and Banking Executive will be responsible for managing end-to-end accounts payable operations and banking activities for the US region. The role involves invoice processing, vendor management, payment execution, bank reconciliations and ensuring compliance with internal controls and financial policies.

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Responsibilities

• Accounts Payable Management
  • Process vendor invoices accurately and in a timely manner in ERP systems (e.g., PeopleSoft, Oracle, SAP)
  • Coordinate with internal stakeholders to obtain invoice approvals and resolve discrepancies
  • Manage vendor queries and maintain strong relationships with US vendors
  • Monitor invoice aging and ensure payments are processed within agreed payment terms
  • Review credit notes, adjustments and check for duplicate invoices
  • Prepare and process weekly/bi-weekly payment runs for US vendors
  • Execute vendor payments via ACH, wire transfers, and checks
  • Ensure compliance with the company’s payment authorization matrix and internal controls
  • Maintain payment documentation and audit trails
  • Review and validate vendor creation requests for the US region
  • Maintain a repository of invoice documentation and supporting records, including hard copies where required
  • Ensure compliance with US accounting standards and company policies
  • Assist with 1099 reporting and maintain vendor tax documentation (W-9 forms)
  • Manage the corporate credit card program by ensuring there is back up for the company card charges and monitor the balances for all team member cards; handle card charge disputes and file applications for new cards
  • Maintain proper documentation to support internal and external audits
  • Coordinate with regular vendors to ensure timely resolution of invoice and payment issues

• Banking Operations
  • Monitor daily bank transactions for US bank accounts
  • Manage check issuance and related payment processes
  • Support the opening and closing of bank accounts when required
  • Post bank entries including bank fees, FX differences, and other adjustments
  • Coordinate with banks for payment confirmations, banking queries, and issue resolution
  • Manage US payroll payments and ad-hoc payment requests when required
  • Perform and maintain bank reconciliations using reconciliation tools (e.g., BlackLine)

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Who you are

• Demonstrated experience in Accounts Payable and Banking operations
• Hands-on experience handling US region transactions and vendors
• Experience with ERP systems such as PeopleSoft, SAP, Oracle, or similar
• Knowledge of ACH, wire payments, check processing, and US banking practices
• Experience with bank reconciliations and financial close processes
• Familiarity with reconciliation tools such as BlackLine is preferred
• Strong attention to detail and problem-solving skills
• Good communication skills to interact with US stakeholders and vendors

Preferred qualifications

• Bachelor’s degree in Accounting / Finance / Commerce
• Experience in shared services or global finance teams
• Knowledge of US GAAP basics

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The expected base salary for this position ranges from $59,000.00 - $82,000.00. It is not typical for offers to be made at or near the top of the range. Rather, salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

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