Stock Control Assistant

Job Purpose

To ensure that stock management procedures are in place to safeguard company's stocks against avoidable losses.

Principal Accountabilities

• Perform White Oil / Black Oil products reconciliation daily (Mogas, Gasoil, JETA1, Fuel Oil).
• Perform LPG Bulk reconciliations daily.
• Manual reconciliation for all products to be done daily.
• Perform Non-Silo Reconciliation monthly.
• Perform daily reconciliation of Additives (Mogas, Gasoil and Fuel Oil).
• Calculate receipt of White Oil / Black Oil and LPG Tankers on every tanker arrival.
• Calculate all intertank transfers for White Oil.
• Calculate LPG bulk transfers from ESCOL to Total & Vivo Energy when done.
• Raise deals / purchase orders in Aspect for White Oil / Black Oil and LPG tankers/transfers as per quantity ordered.
• Do receipts for White Oil / Black Oil and LPG Black Oil tanker figures in Aspect for every tanker received.
• Ensure stock of all products in SAP are positive at COB everyday as per requirement.
• Perform receipt for Lubricants in SAP.
• Participate in PPC and Stock closure. 
• Verify bunker/barge sheets with BDN and customs sheets daily and dispatch where necessary.
• Send PO numbers by mail to match STC invoices at latest 3 days before payment after receipt of invoice.
• Raise ZHSP orders for competitors in SAP when necessary.
• Process borrow loan / hospitality transactions in SAP.
• Ensure cycle counts of lubricants, fittings, cylinders and additive are done monthly.
• Declaration of monthly consolidated bills and cargo sales bills to Broker / Customs.
• Submit loss & gain statements with appropriate comments for approval before 5th working day of each month.
• Ensure that monthly gain loss statements are signed by Terminal Operations Manager and Distribution Manager.
• Maintain positive stock in Omega.
• Report on the tanker workings to customs each month.
• Prepare and send throughput fee, pipeline fee and offloading fee claim to finance.
• Act as back up for Fuels/LPG and Lubes stock control assistants as and when required.

Requirements

• A degree in accounting, finance or any related field or diploma with experience in related field
• Good analytical skills.
• Experience in Depot Operations/ Supply & Distribution / Finance.
• Experience in controls, compliance audit and supervision.
• Knowledge of SAP would constitute a definite advantage.