Project Billing Coordinator

We are currently seeking a talented and enthusiastic individual to join our Internal Accounting department. The Project Analyst will work collaboratively with the Senior Project Analyst to assist Project Managers with Billing, Collections, and Project Scheduling. They will also be responsible for processing client invoices and customer payments, along with frequent and direct interaction with clients. 

We want to help you build a career fit for your life. 

If you are looking for a unique opportunity to continue advancing professionally, bring fresh perspective, and ensure a balance between personal and professional ambitions, Boulay may be the right fit for you.

Responsibilities

Project Budgeting, Scheduling & Resource Management 

• Assist with the project budgeting, scheduling & resource management processes 

• Assist with resource capacity reports and distribution. 

• Assist with training sessions and materials related to the billing & scheduling process. 

• Maintain accurate client and project records in various systems.

 Billing & Collections 

• Process client invoices 

• Assist Partners/Project Managers with billing issues 

• Posting of client payments and preparation of daily deposits 

• Providing excellent customer service to Partners, Project Managers and Clients 

• Process monthly statements and correspond with clients on past due accounts 

• Send copies of invoices or other account information upon request 

• Answer calls and respond to clients regarding statements and other billing and payment-related issues 

Requirements

• Associate’s degree in Business or a related field, or equivalent experience
• 0-2 years of related experience 
• Demonstrated knowledge of principles and practices of Accounts Receivable and Collections 
• Strong data entry skills 
• Proficiency in Microsoft Office Suite (specifically Excel) 
• Problem solving skills and issue resolution capabilities  
• Strong commitment to client service and professionalism 
• Attention to detail in composing, reconciling and proofing materials 

Benefits

Boulay Offers

• Flexible Working Hours
• Paid Holidays, PTO, and Personal Time             
• Mentorship Programs
• Training & Development Programs                          
• Open Doors at All Levels
• Extensive Benefit Offerings                                     
• Employee Appreciation Activities

The annual salary range for this position is: $57,000 - $85,000. This salary range reflects the anticipated responsibilities and qualifications of a successful candidate for this role. Final compensation may vary depending upon an individual’s experience, knowledge, and skills. Individuals may be eligible for additional compensation in the form of incentives, commissions, profit sharing, and more, depending on the role. Boulay offers a wide range of benefits such as medical, dental, vision, 401k, flexible schedules, hybrid work environment, paid time away, and more. 

Boulay is committed to providing reasonable accommodation to all applicants. If you require any accommodation, contact Jenna Tackmier at [email protected]. 

Boulay is committed to attracting and developing highly talented professionals while providing a premier and inclusive candidate experience. Our Talent Acquisition Team strives to source and recruit diverse talent with an entrepreneurial mindset who will help contribute to the Firm's continued success.