Office Administrator

[solidcore] is seeking a detail-oriented and organized Office Administrator to join our team! The ideal candidate will provide essential support across various aspects of our business in a dynamic and supportive environment. This is a hybrid on-site position based at our Arlington, VA Headquarters and is full time.

Office Operations

Own day-to-day HQ operations to ensure a high-functioning workplace that supports employee experience 

Maintain and order office supplies, equipment, and snacks

Manage all incoming and outgoing mail and deliveries, coordinating with FedEx, USPS, and UPS

Maintain cleanliness and organization of common areas, including kitchen upkeep, conference room tidiness, and loading/unloading the dishwashers as needed

Office Facilities & Space Planning 

Manage quarterly facility maintenance orders, office cleanings, and upgrades

Lead storage optimization, space planning, and furniture coordination in readiness for team growth, peak days, and special events

Collaborate with Facilities & Development Team and building management team to maintain a safe, clean and comfortable workplace environment

Vendor & Program Ownership 

Own snack pantry program end-to-end (sourcing, ordering, inventory)

Serve as primary owner for external vendors and recurring workplace programs

Event & Meeting Coordination

Assist in planning and executing company events including retreats and large-group functions

Assist in coordinating logistics for recurring leadership meetings, including catering and venue setup

Assist with setup for monthly Full Company meetings 

Own and coordinate bi-yearly HQ headshot photoshoots 

Culture & Team Experience

Create a warm, professional first impression and representation for all team members, external visitors, and HQ community

Greet and welcome external guests and visitors arriving at HQ

Ad Hoc & Project Support

Take on special projects and administrative tasks as assigned by the Executive Administrator

Provides support to additional executives as business needs arise

1+ years of experience in an Office Administrator, hospitality, or HR-related similar support role

Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Gmail)

Strong organizational and communication skills with the ability to manage multiple priorities

Proactive, solutions-oriented mindset with a strong sense of ownership

Ability to work independently and as part of a team in a fast-paced environment

Experience in the fitness, wellness, retail, or hospitality industry

Competitive starting salary, based on experience

Bonus eligibility based on performance