Executive Assistant

At Umpisa Inc., our mission is to make the Philippines be known globally as a tech hub. 

Umpisa Inc. is a progressive technology services company that partners with select industries, clients and people to work on pioneering and industry-changing solutions via digital transformation, modern software development and venture building.

We create a set of world-class and impactful products and solutions to help organizations and individuals live better lives. We offer demanding, challenging and rewarding careers in software development, product development, emerging technologies, and more for the right candidates.

Essential Skills:

• Aligns with our values: Excellence, Integrity, Professionalism, People Success, Customer Success, Fun, Innovation and Diversity
• Strong communication skills
• Strong problem solving and analytical skills
• Excellent problem-solving ability
• Would like to work as part of a self-organizing Scrum team in a scaled agile framework
• Must be a self-starter and loves to collaborate with the team and client

Key Responsibilities:

• Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements
• Prepare reports, presentations, and correspondence on behalf of the CEO
• Act as a liaison between the CEO and internal/external stakeholders
• Manage confidential information with a high level of discretion
• Assist in tracking budgets, expenses, and financial reports
• Coordinate with the finance team on invoices, reimbursements, and basic financial documentation
• Monitor deadlines and ensure timely completion of key deliverables
• Organize company events, meetings, and executive briefings
• Handle ad hoc administrative and operational tasks as required

Requirements

• Bachelor’s degree in Business Administration, Finance, or a related field
• 3+ years of experience as an Executive Assistant or in a similar role
• Basic knowledge of financial processes (budgeting, expense tracking, invoicing)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office or Google Workspace
• High level of professionalism, integrity, and confidentiality

Preferred Qualifications:

• Experience supporting C-level executives
• Familiarity with accounting software (e.g., QuickBooks, Xero, or similar tools)
• Strong attention to detail and problem-solving skills