Our SelectLeaders client is seeking an organized and proactive Office Administrator to serve as the operational backbone of our Houston headquarters. This is a highly visible role in a small, fast-moving team — you will interact with principals, outside partners, and vendors daily, and your attention to detail and reliability will directly support the ability to execute on a $1.5B+ development pipeline.
This role blends traditional office management responsibilities with transaction support duties — including DocuSign coordination, document routing to title companies and lenders, and accounts payable entry. The right person is resourceful, professional, and takes genuine ownership of the office environment.
Office Operations: Manage day-to-day office operations including supplies, vendor coordination, and facilities upkeep. Maintain a professional and organized office environment at Millennium Tower.
Executive & Team Support: Provide administrative support to principals and team members including scheduling, correspondence, phone and email management, and preparation for internal and external meetings.
Guest & Front Office Experience: Greet incoming guests and visitors professionally. Serve as the first point of contact and ensure a polished front-office experience.
Transaction Coordination Support: Coordinate DocuSign setup and routing for all staff. Support the transactions team by facilitating document signing and routing executed agreements to the appropriate parties — including title companies and lenders.
Document Management: Maintain accurate and well-organized filing systems (digital and physical). Manage incoming and outgoing communications including mail, overnight packages, and courier coordination.
Accounts Payable: Enter accounts payable as available; assist with invoice tracking and vendor payment coordination in support of the finance function.
Website Management: Maintain and update the website as needed, coordinating with leadership on content and branding.
Hospitality & Events: Coordinate Monday staff lunches and catering for meetings upon request. Maintain the conference room and staff kitchen to a high standard.
Ad Hoc Projects: Support internal projects and requests from leadership as they arise. Bring a problem-solving mindset and flexibility to a lean, entrepreneurial team.
1–3 years of administrative, office management, or operations support experience.
High school diploma required; associate degree or higher preferred.
Proficiency with Microsoft Office Suite — Outlook, Word, Excel, and Teams — required.
Experience with DocuSign or similar e-signature platforms.
Familiarity with Adobe Acrobat and digital file management.
Strong organizational skills with exceptional attention to detail and confidentiality.
Professional written and verbal communication skills — comfortable corresponding with lenders, title companies, and outside partners.
Self-starter who takes ownership of their environment and anticipates needs without being prompted.
Prior experience in a real estate, development, legal, or financial services office environment.
Familiarity with transaction coordination processes — document routing, closing timelines, title and escrow communication.
Experience with basic accounts payable entry or vendor invoice management.
Experience managing or updating a company website (WordPress or similar CMS).
Comfort in a fast-paced, small-team environment where priorities shift and initiative is valued.
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Key team members
Quency Phillips
Jay Rickey
Kim Keckeisen Schell
Chanan Braunstein
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