Real Estate Specialist (Transaction Coordinator, MLS, DocuSign – Remote, U.S. Hours)

About the Role

We’re hiring a Real Estate Specialist to manage transaction coordination, listings, and compliance from contract to closing.

You’ll support agents, brokers, and clients by keeping transactions organized, compliant, and on track. This role is ideal for someone experienced in MLS, real estate transactions, and documentation workflows.

If you’re detail-oriented, organized, and comfortable managing multiple deals at once — this role is for you.

Responsibilities

Transaction Coordination

Manage 5–15 active real estate transactions from accepted offer to closing
Maintain checklists, timelines, and transaction files
Coordinate with escrow, title, lenders, inspectors, and appraisers
Track deadlines and ensure all milestones are met

Listing & Marketing Support

Input and manage listings on MLS platforms
Syndicate listings across Zillow, Realtor.com, Apartments.com, and other platforms
Create marketing materials (flyers, brochures, social posts, open house assets)
Track listing performance and report results to agents

Compliance & Documentation

Ensure all contracts, disclosures, and addenda are complete and signed
Maintain compliance with state regulations, brokerage policies, and MLS requirements
Keep files organized, accurate, and audit-ready

Client Communication

Provide regular updates to buyers, sellers, and agents
Schedule showings, inspections, and appraisals
Respond to inquiries in a timely and professional manner

Reporting & Administration

Prepare pipeline and transaction reports
Track contingency deadlines, closing dates, and commissions
Support brokers with compliance audits and back-office operations

Requirements

2+ years of experience in real estate support, transaction coordination, or brokerage operations
Proficiency with:

MLS platforms
DocuSign
Transaction systems (Dotloop, Skyslope, Brokermint, or similar)

Strong skills in Google Workspace or Microsoft Office (Sheets/Excel, Docs/Word)
Familiarity with real estate compliance requirements
Ability to manage multiple transactions in a deadline-driven environment
Strong communication and organizational skills
Comfortable working remote during U.S. business hours

Nice to Have

Licensed real estate agent or certified transaction coordinator
Experience managing 10+ concurrent transactions
Experience with residential and commercial deals
Basic design or marketing skills (Canva, InDesign)

Tools & Tech

MLS platforms
DocuSign
Dotloop / Skyslope / Brokermint
Google Workspace / Microsoft Office
Canva / design tools

Why Join

Play a key role in real estate transactions from listing to closing
Work in a high-volume, structured environment
Collaborate with agents, brokers, and clients across multiple deals
Opportunity to strengthen transaction coordination and compliance expertise
Fully remote role with consistent workflow and impact

What Success Looks Like

Zero missed contingency or closing deadlines
100% compliance across transaction files
Strong communication with clients and agents
Timely delivery of marketing and listing updates
Smooth, efficient transaction closings

Apply Now

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Real Estate Specialist