Bookkeeper/Office Coordinator - Building Products Manufacturer

We are working alongside one of our clients, an Australian manufacturer on a mission to change construction for good. Scaling nationally, this business holds itself to a high standard and the financial backbone of their operation is no exception. Accuracy, timeliness, and reliability in this role directly enables every other part of the business to operate with confidence.

We are looking for a Bookkeeper / Office Coordinator to join the team on a part-time basis, 3 days per week. This role will be the financial and operational heartbeat of the day-to-day. You'll own the finance function hands-on, keep the office running smoothly, and provide the reporting discipline that lets the leadership team focus on growth. If you take genuine pride in clean books and a well-run operation, we'd love to hear from you.

What you will be responsible for:

Bookkeeping & Finance:

• Own the end-to-end day-to-day finance function, bookkeeping, transaction processing, and accurate financial records at all times.
• Process accounts payable: supplier invoices, payments, and reconciliations completed accurately and on time.
• Manage accounts receivable: invoice tracking, payment follow-up, and keeping debtor records current so cash flow is never a surprise.
• Complete bank, credit card, and general ledger reconciliations, investigate and resolve discrepancies immediately, not eventually.
• Support month-end close and prepare reporting that gives the leadership team clear, reliable financial intelligence.

Payroll & Compliance:

• Run weekly payroll including salaries, leave administration, and compliance with all relevant legislation.
• Liaise with external accountants, advisors, and service providers to meet all financial and compliance obligations.
• Maintain zero compliance breaches across payroll, super, and statutory obligations.

Office Administration:

• Coordinate general office administration so the workplace is organised, professional, and well-supported at all times.
• Monitor and manage office-related expenses and purchasing with a cost-conscious mindset.
• Provide executive support as needed, travel bookings, meeting coordination, and day-to-day business priorities.
• Continuously identify and implement opportunities to streamline finance and admin workflows.

Requirements

• 5+ years in a hands-on bookkeeping, finance administration, or accounts role.
• Strong working knowledge of AP, AR, payroll processing, reconciliations, and general ledger maintenance.
• Proficiency in Xero, you can navigate it fluently and know how to set it up properly, not just use it.

Key Skills:

• High accuracy and attention to detail, you find the error before anyone else does, and it bothers you until it's fixed.
• Strong organisational skills with the ability to manage competing priorities independently.
• Confident communicator who builds effective relationships across a small team.
• Discretion and integrity with confidential financial and personnel information.
• Practical, hands-on approach, comfortable rolling up your sleeves and doing what needs doing.

Nice to Have:

• Relevant qualifications in bookkeeping, accounting, or finance.
• Experience in a small business or owner-led environment.

Benefits

• Part-time role, 3 days per week.
• Full visibility and influence in a hands-on role supporting both finance and operations.
• A high-accountability environment with clear expectations and measurable outcomes.
• A genuinely values-driven team, no politics, no passengers.