Order Management Associate

About the Team

Fanatics Collectibles is a new company operating at the intersection of collectibles, culture, and technology. Backed by world-class investors, operators, and sports & entertainment partners, we are building the global leader in next-generation collectibles. As part of the broader Fanatics ecosystem, we leverage a digital sports platform that spans over 900 sports properties and engages more than 81 million fans. Together, we are reimagining every part of the collectibles experience for fans, partners, and creators.

Role Summary

We’re looking for a detail-oriented and proactive Order Management Associate to support our growing international operations. This role plays a critical part in ensuring smooth and accurate order flow across both B2B and B2C channels, working closely with our 3PL partner, internal systems, and cross-functional teams. You’ll be responsible for monitoring daily order execution, troubleshooting exceptions, and helping us deliver a best-in-class customer experience.

Responsibilities

• Ensure timely and accurate processing of B2B and B2C orders via the Order Management System, coordinating closely with 3PL partners and internal stakeholders
• Monitor and resolve system and operational exceptions (e.g. address issues, stock availability, fulfilment delays) in collaboration with internal and external teams
• Review and validate order data across D365, Trello, and WMS platforms to ensure fulfilment alignment and accurate customer shipments
• Identify, prioritize, and escalate urgent or complex orders (e.g. eCommerce promotions, high-net-worth clients, high-profile retail shipments)
• Coordinate inventory availability and allocations with the Fulfilment & Returns Manager and 3PL against open orders
• Support returns processing by liaising with Customer Service and 3PL to ensure timely returns handling and credit issuance
• Assist in preparing daily/weekly reporting on order flow and exceptions; support audits and performance reviews with relevant data
• Contribute to continuous improvement initiatives to enhance accuracy, speed, and system integration across platforms

Skills and Experience Required

• 2+ years of experience in order management, logistics coordination, or supply chain support (preferably in a B2B/B2C environment)
• Bachelor’s degree or equivalent experience preferred
• Familiarity with Order Management Systems (OMS), Warehouse Management Systems (WMS), Microsoft Dynamics 365 (D365), Excel, and collaboration tools such as Trello and Slack
• Hands-on experience managing order processing, exception handling, and cross-functional coordination
• Strong attention to detail with the ability to stay organized and reliable under pressure
• Analytical mindset with strong problem-solving skills and a customer-first orientation
• Team player with an ownership mindset and ability to collaborate across fulfilment, customer service, and commercial teams
• Ability to adapt quickly and operate effectively in a fast-paced, evolving environment
• Fluent in English (spoken and written); additional languages such as Italian or German are a plus

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.

Subject to applicable laws, Fanatics Collectibles may choose to run a background check.

Ensure your Fanatics job offer is legitimate and don’t fall victim to fraud. Fanatics never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for interview, and ensure your communication is coming from a Fanatics email address (including @collectfanatics.com). For added security, where possible, apply through our company website at www.fanaticsinc.com/careers