Travel and Expense Administrator

Imagine being behind how people move across Destinus. Every trip, every booking, every expense flows through systems you control and optimize. You connect Navan with Microsoft Dynamics, making sure everything runs seamlessly from request to reporting, from front office experience to back office accuracy.

At Destinus, we are revolutionizing the defense industry with cutting-edge Unmanned Aerial Vehicles (UAVs). Our innovative technologies are designed to meet the unique demands of modern defense operations, delivering unparalleled speed, precision, and cost effectiveness. Destinus partners with government agencies and defense organizations worldwide provide advanced solutions for mission-critical operations, enabling a new era of efficiency and technological superiority. Join us in shaping the future of defense with groundbreaking aerospace innovations.

What You’ll Do

· Own Navan globally, acting as the go-to expert for all travel and expense operations across the company

· Design scalable travel and expense processes that align with finance, compliance, and operational needs

· Take full ownership of front office experience, ensuring employees have a smooth, intuitive booking and expense journey

· Own back-office processes, ensuring accuracy in accounting, cost allocation, reporting, and audit readiness

· Define and enforce travel and expense policies, aligning with finance and leadership expectations

· Act as a key partner to Finance, HR, and IT, translating business needs into system improvements and automation

· Analyze data and generate insights on travel spending, usage trends, and optimization opportunities

· Identify inefficiencies and lead automation initiatives to reduce manual work and improve accuracy

· Manage vendors and external partners related to Navan and integrations

· Lead incident resolution and system troubleshooting, ensuring minimal disruption to business operations

· Create and maintain structured documentation, governance models, and system guidelines

· Train and onboard internal stakeholders, ensuring adoption and correct system usage across all teams

Requirements

What You’ll Need

· Strong experience with Navan or similar travel and expense platforms

· and experience working with Microsoft Dynamics MSD and system integrations

· Solid understanding of finance processes such as expense management, approvals, and reporting

· Ability to work with data, validate information, and ensure accuracy across systems

· Experience documenting processes and improving workflows

· Comfortable working cross-functionally with finance, HR, IT, and operations

· Strong problem-solving mindset with a hands-on approach

Who You Are

You thrive in environments where systems are evolving and nothing is fully set yet. You like building structures out of complexity and making things work better than before. You are both operational and strategic, able to jump into details while keeping the bigger picture in mind. When something breaks, you fix it. When something can be improved, you redesign it. You take ownership and move fast.