Senior Office Secretary/ Personal Assistant

Freedom24 is a trusted online broker with expertise in the US, European and Asian stock markets, registered in Cyprus, and offers a broad range of services in the financial markets.
Freedom team is a union of high qualified professionals on the market, bursting with vibrant energy and pioneer ideas. All of us are goal-oriented with a strong belief in teamwork power built on the strength of each of us. We work in a high paced environment and within cross-functional teams. Each of us is dedicated to achieving the best possible result, and no one thinks that he doesn’t make a change.
If you feel like you’re a good fit for us and we are a good fit for you, go ahead and check this position out.

Responsibilities:

• Provide business and administrative support to executive teams, including calendar management, appointments preparation, handling ad-hoc requests, coordinating priorities;
• Provide personal and business support to a top-manager, including calendar management, meeting coordination, handling correspondence, and execution of an ad-hoc personal and business-related tasks;
• Support senior management with complex administrative tasks and special projects when required;
• Oversee day-to-day administrative operations, including documentation flow, calendars, and office coordination, ensuring smooth support;
• Coordinate internal and external communications, including emails, phone calls, visitors, and official correspondence;
• Ensure effective document management and filing systems, controlling accuracy, confidentiality, and easy access to key information;
• Coordinate office management activities, including supplies procurement, vendor coordination, and interaction with external service providers when required;
• Continuously improve administrative and office processes, ensuring consistent service standards;
• Ensure confidential handling of sensitive and corporate information.

Requirements

• Proven experience as a Office Secretary, Office Manager or Personal Assistant;
• Demonstrated experience in coordinating administrative activities, calendar management ;
• Excellent organizational, time-management, and prioritization skills;
• Strong written and verbal communication skills in Russian and English (additional languages are a strong advantage);
• Proficiency in MS Office (Word, Excel, Outlook) and office management tools;
• High attention to detail, accuracy, and process orientation;
• Ability to multitask effectively in a fast-paced, multi-office environment;
• Professional, proactive, and service-oriented approach;
• Preferred: Diploma or degree in Business Administration or a related field.

Benefits

• Work in the modern office in the center of Limassol with Team of open-mind people;
• VISA sponsorship for employee and family members;
• 21 working days of paid vacation;
• Paid sick leaves;
• 12 Days Off (1 day monthly) in a year as an alternative of public holidays;
• Competitive salary package, including family & child benefits;
• The Company cover 50% of annual cost of Healthy Plan, which employee will decide to set up with any Insurance Company;
• Full Accounting & Tax Support;
• Team building, corporate events, football and volleyball clubs, sports events & challenges, yoga classes.