Executive Assistant

Job Summary: The Executive Assistant role with Mariner is a trusted operational partner. This role combines traditional executive support with limited personal assistance responsibilities. The position is primarily focused on managing the Director’s active and frequently changing schedule, maintaining communication flow, and ensuring that administrative and logistical details are handled smoothly.

While the applicant’s work schedule will generally align with standard business hours, flexibility and responsiveness outside those hours are occasionally required.

The ideal candidate is calm under pressure, extremely organized, discreet, technologically fluent, and capable of operating with minimal supervision.

Essential Duties and Responsibilities:

• Calendar and Scheduling Management - coordinating meetings across multiple organizations, clients, and advisors

• Email and Communication Management - responding directly to scheduling and administrative matters

• Travel Coordination - coordinating commercial travel, including flights, hotels, and ground transportation

• Document and Information Management

• Administrative Coordination

• Meeting Preparation - preparing briefing materials, ensuring Director is informed and prepared for upcoming meetings

• Team Support - Supporting other Wealth team members as needed

Skills:

• Exceptional organizational discipline

• High responsiveness and reliability

• Strong judgment in prioritization and scheduling decisions

• Comfortable handling confidential financial, legal, and estate planning information

• Positive and professional personality

• Strong interpersonal skills when interacting with clients and colleagues

• Ability to work independently with minimal direction

Required Education and Experience:

• Minimum of 10 years of Executive Assistant experience

• Prior experience supporting senior executives or founders

• Demonstrated ability to manage complex schedules and high-volume communications

• Experience working in environments requiring strict confidentiality

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We welcome your interest in being a part of our firm. We believe in giving associates progressive opportunities, actively nurturing professional growth and giving back to the community. We are dedicated to building a diverse culture where everyone has the support they need to achieve their career goals. We offer an innovative workplace and a culture that fosters camaraderie, teamwork and work-life balance.

By submitting your application, you agree to the collection and use of your personal information as described in our Employee and Applicant Privacy Notice.

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