Office Operations Manager & Executive Assistant

DealMaker is a fast-growing fintech company revolutionizing the capital markets ecosystem with a mission to make online capital raising mainstream. We empower founders, CEOs, and operators to raise capital digitally, both from their own communities and through strategically marketed campaigns. No other platform provides an end-to-end solution like ours—and our track record speaks for itself, with over $2B raised across 1,000+ campaigns. We power the largest online capital raises for customers like EnergyX ($88M), Green Bay Packers ($65M), Miso Robotics ($72M+), Monogram Orthopaedics (Nasdaq:MGRM) and many others, with 3 IPOs in the past year alone. We are quickly expanding our horizons and are seeking talented team members to join us on our journey to transform the global capital market.

Who you are

You are a high-energy, high-ownership professional who thrives in the "controlled chaos" of a scaling tech company. You don’t just manage tasks; you Drive Outcomes. You are a natural fixer who Finds a Way when faced with logistical hurdles and isn’t afraid to Push Your Limits to support a fast-moving leadership team.

At your core, you align with our value of Speed over Perfection—you understand that a bias toward action is what keeps us ahead. You are Bold and Direct in your communication, acting as a trusted partner to the President and a culture-carrier for our team of 30+. You are someone who loves to Innovate and Simplify, constantly looking for ways to make our internal lives easier so we can stay Obsessed over Customers.

What you'll do

You will be the operational backbone of our Los Angeles division. By providing elite executive support and managing our physical/functional workspace, you enable a team of 30+ to focus on our core KPIs: raising capital and delivering world-class marketing technology.

• Executive Partnership: Proactively manage the President’s complex calendar and communications, ensuring they are prepared for all internal and external engagements.

• Office Ownership: Independently run day-to-day office functions, from keeping the office stocked to coordinating vendors to maintain a high-vibe environment that reflects our brand and aligns with our broader office culture (Toronto/NYC).

• Team Coordination: Act as the central, in-person point of contact for a team of 30+, streamlining office comms, driving engagement and organizing events that keep the team motivated and aligned.

• Customer Obsession: Ensure that any external-facing interactions (vendors, partners, or clients) are handled with the highest level of professionalism and urgency.

• Project Execution: Support the integration of marketing technology initiatives by handling administrative hurdles, allowing the technical team to focus on innovation.

What skills you need

• Experience: 1-3+ years in an EA, Office Operations, or similar hybrid role in a fast-paced environment.

• Ownership: Proven ability to support senior leadership while independently managing office operations with minimal oversight.

• Organization: Highly organized and detail-oriented, ensuring nothing slips through the cracks across scheduling and logistics.

• Judgment: Sound prioritization skills; capable of acting as an effective gatekeeper for leadership.

• Mindset: A calm, adaptable, and solutions-oriented approach to an ever-changing environment.

• Tool Experience: Google Calendar, Slack, Google Workspace, Notion or similar tool

This is a hybrid, Los Angeles–based role (3 days in-office in the Culver City area) requiring strong overlap with Mountain Standard Time (MST) working hours to support team collaboration.

Founded in 2018 by leading capital markets lawyers, DealMaker has blazed its own trail as the leading online capital-raising platform.As a tech startup, we are well-capitalized, firmly established in our market, and ready to scale. Here’s why you should want to join us:

• Competitive compensation with the opportunity to earn equity—get into a growth company on the ground floor

• A diverse & distributed team of doers, innovators, and experts

• Shared employee benefit plan (medical, vision, & dental)

• We love AI and have tools to support you build innovative solutions

• Annual learning support And more!

We use automated and artificial intelligence-based tools (“Automated Employment Decision Tools”) to assist in screening, assessing, or evaluating candidates. These tools may assess job-related qualifications such as skills, experience, and work history. AI-assisted tools support our recruitment team and do not replace human judgment; all final hiring decisions are made by human reviewers.

Applicants may request information about the use of these tools or request an alternative selection process by contacting us at [email protected]. For more information about how personal information is collected and used, please see our Privacy Notice.

Equal Employment Opportunity

DealMaker does not discriminate in hiring or terms and conditions of employment because of an individual’s race, ancestry, colour, place of origin, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, family status or marital status, or any other protected category recognized by provincial or federal laws.

Please inform us if you require any accommodation, and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats or to report any accessibility problems, please share in your application.