Operations & Office Manager

About Tavily

We’re building the search engine for AI agents. Our API is designed from the ground up to power RAG and real-time reasoning in AI systems. By connecting LLMs to high quality, trustworthy web content, we help developers build agents that are not only intelligent, but also informed.

We work with some of the most innovative teams in AI, from small startups shaping the ecosystem to the largest enterprises deploying AI at scale. Whether it’s powering sales assistants, research copilots, or internal knowledge tools, we’re the missing link between LLMs and the real world.

The Role

• Job Title: Operations & Office Manager

• Location: New York City, NY

• Work Type: On-site

Summary:
We’re looking for an Operations & Office Manager to own and elevate our day-to-day office experience. This role is central to ensuring a smooth, efficient, and enjoyable work environment, while supporting company operations and helping scale our internal processes as we grow.

What You’ll Do

• Oversee daily office operations to maintain an organized, efficient, and welcoming environment

• Manage office supplies, snacks, and amenities while tracking and maintaining inventory levels

• Build and manage relationships with vendors, including sourcing, negotiating contracts, and ensuring service quality

• Manage office services and accounts

• Coordinate and execute team events, both in-office and offsite, including logistics and budgeting

• Oversee company merchandise, including ordering, inventory management, and distribution

• Ensure compliance with health, safety, and security standards

• Act as the main point of contact for office-related needs and employee requests

• Coordinate maintenance, repairs, and office improvements

• Support onboarding and offboarding processes in collaboration with HR

• Partner with leadership to improve workplace policies, processes, and overall employee experience

What We’re Looking For

• 2+ years of experience in office management, operations, or a similar role

• Strong organizational and multitasking skills, with high attention to detail

• Experience managing vendors, budgets, and office logistics

• Excellent communication and interpersonal skills

• Ability to work independently and proactively solve problems

• A hands-on, can-do attitude with a strong sense of ownership

• Comfortable working in a fast-paced, high-growth environment

• Experience supporting employee experience initiatives – a plus

• Familiarity with workplace tools and basic IT setup – a plus