Compliance Coordinator Jobs in the United States

The Compliance coordinator provides administrative and compliance support to the Vice President of Legal Services and Legal Department. This role is responsible for coordinating compliance-related administrative functions, maintaining accurate records, supporting legal and regulatory initiatives, and ensuring efficient day-to-day operations. The ideal candidate is highly organized, detail-oriented, able to manage confidential information, and capable of balancing multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

Legal and Executive Support

• Provide administrative support to the Vice President of Legal Services, including calendar management, meeting coordination, travel arrangements, and correspondence.
• Prepare, review, format, and distribute legal and compliance-related documents, reports, presentations, and communications.
• Coordinate departmental meetings, prepare agendas, record meeting minutes, and track follow-up actions.
• Maintain electronic and physical legal files, ensuring proper organization and document retention.

Compliance Administration

• Coordinate and track compliance-related activities, deadlines, and reporting requirements.
• Maintain compliance logs, certifications, licenses, policies, and regulatory documentation.
• Assist with internal audits, compliance reviews, and regulatory inquiries.
• Monitor and manage document renewal schedules and compliance calendars.
• Support policy and procedure updates by maintaining version control and distribution records.
• Assist with the collection, organization, and retention of compliance-related records and evidence.

Contract and Legal Document Management

• Maintain contract databases and document tracking systems.
• Coordinate routing, execution, and storage of contracts and legal agreements.
• Assist with document preparation, collection of signatures, and record maintenance.
• Support legal research and information gathering as directed.

Administrative Functions

• Prepare reports, spreadsheets, and presentations for executive and board-level meetings.
• Manage departmental invoices, purchase orders, and budget tracking activities.
• Serve as a liaison with internal departments and external stakeholders regarding legal and compliance matters.
• Handle sensitive and confidential information with the highest level of discretion.
• Perform other duties and special projects as assigned.