While you browse, an agent could be applying to jobs like these for you — automatically, every day.
See how Auto-Apply works →Virtual Assistant Jobs in the United States
V101- Virtual Assistant & Documentation Coordinator
- Workplace Type
- Remote
- Location
- Remote
- Experience Level
- Entry Level
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
Join Job Duck as an Executive Assistant & Documentation Coordinator and become a trusted partner to senior leadership in a dynamic, fast-paced environment. In this role, you will provide essential support to the Chief Financial Officer and Chief Legal Officer, ensuring their calendars run smoothly and critical tasks are handled with precision. You will thrive if you are organized, proactive, and detail-oriented, with a natural ability to communicate clearly and manage multiple priorities. This position offers the opportunity to make a meaningful impact by streamlining operations and enabling executives to focus on strategic initiatives.
-Monthly Compensation: from $1,060 USD to $1,150 USD.
Responsibilities include, but are not limited to:
Coordinate with the sales department on document handling
Full ownership of calendaring for the Chief Financial Officer and Chief Legal Officer
Communicate travel needs to Bridger’s travel coordinator
Sending calendar invites
Upload, organize, and send legal contracts for execution
Resolving conflicts and coordinating events
Travel coordination support
Initiate travel arrangements
Document and contract management
Lead implementation of DocuSign-based management system
Requirements:
Additional Job Description:
-Requirements:
◦ Bilingual/English (Only English required for daily tasks)
◦ Comfortable working remotely with reliable internet and hardware
◦ Experience supporting senior executives preferred
-Timezone and Schedule: Monday to Friday from 8:00 a.m. to 5:00 p.m. MST (flexible)
-Software and Tools
◦ Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
◦ Microsoft Teams for communication and meetings
◦ SharePoint for file sharing and collaboration
◦ Zoho CRM for customer relationship management
◦ Rippling for financial and HR functions
◦ DocuSign Intelligent Agreement Management for contract lifecycle
◦ Reliable laptop or desktop with webcam and microphone
Required Skills:
• 1 year of experience supporting executive-level scheduling and document workflows.
• Ability to manage multiple priorities with precision
• Comfortable working independently and remotely
• Excellent written and verbal communication skills
• Attention to detail
• Time management
• Proactive and self-starter mindset
• Tech-savvy and quick learner
Work Shift:
8:00 AM - 5:00 PM [MST][MDT] (United States of America)Languages:
EnglishReady to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
About Flywheel
Staffing and Recruiting
At Job Duck, we know you deserve a great job. Apply now for our job opportunities and start working from home for a US-based business.
- Employees
- 637
- Industry
- Staffing and Recruiting
Virtual Assistant Jobs in the United States
Browse virtual assistant jobs in the united states, sourced directly from company career pages and updated daily. Recent openings come from Flywheel, Wells Fargo, Slash Staffing and others. As a Virtual Assistant, you play a crucial role in providing remote administrative support to businesses and professionals. Your tasks may include managing calendars, handling emails, organizing data, and assisting with various administrative duties. With the rise of remote work, the demand for Virtual Assistants has been increasing steadily. Virtual Assistants can enjoy flexible working hours and the opportunity to work with clients from diverse industries. The yearly salary range for Virtual Assistants varies based on experience and skills, but can often range from $25,000 to $60,000. To excel in this role, it's essential to have excellent communication skills, strong organizational abilities, and proficiency in tools like Microsoft Office, Google Suite, and project management software. Considering the work-life balance and the potential for growth in this field, becoming a Virtual Assistant can be a rewarding career choice.
Hiring snapshot
Based on the 5 most recent virtual assistant listings
- 5
- listings analysed
Employers hiring now
Where the openings are
- Brazil, IN1
- Chandler, AZ1
- Irving, TX1
Virtual Assistant Jobs in the United States FAQ
Common questions about virtual assistant jobs in the united states.
Not looking for virtual assistant roles? Jobr also lists openings for executive assistant, office manager, administrative coordinator, and receptionist — all sourced directly from company career portals and updated daily.