Project Coordinator

Keeley Construction is looking to hire a Project Coordinator for our Paving Group in St. Louis, MO.

Primary Responsibilities

• Lead the accurate setup of project/job numbers to ensure projects are properly structured for financial tracking, reporting, forecasting, and scorecard visibility.
• Set up new projects in CMiC, ensuring accuracy in cost codes, budgets, and overall project structure.
• Assist Project Managers with the creation, review, and entry of initial project budgets.
• Maintain consistency and accuracy in project setup procedures to prevent reporting errors, cost misallocations, and financial discrepancies.
• Provide administrative and financial support to Regional Offices related to project setup, cost coding, documentation, and reporting structure.
• Maintain and update project budgets and forecasts in CMiC in collaboration with Project Managers.
• Track committed costs, change orders, and billings to ensure accurate financial reporting.
• Monitor project cost performance and flag variances or discrepancies for review.
• Maintain project files and ensure documentation complies with company standards.
• Support the project closeout process by compiling warranties, lien waivers, and final documentation
• Assist with process improvement initiatives related to project coordination and CMiC workflows.
• Coordinate communication between Estimating, Operations, and Accounting teams to ensure project information is accurate, complete, and aligned across systems.
• Serve as a resource for troubleshooting administrative and process-related questions from Regional Offices and project teams
• Help develop standardized training materials, process documentation, and best practices to improve consistency across Regional Offices.
• Monitor administrative processes to identify inconsistencies or missing information that could negatively impact financial reporting or operational visibility

Minimum Qualifications

• Bachelor's degree or equivalent years of experience, plus one year of work experience required in accounting/administrative support in the construction industry.
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook).
• Communicate effectively both orally and through writing and work cooperatively in a fast paced, diverse team environment.

All candidates agree to complete an assessment for selection and pre-employment drug screen.

EOE/AA M/F/Disabled/Vet

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