Treasury & Finance Operations Analyst

Department: Finance & Accounting

Reports To: CFO / Principal / Comptroller

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Role Overview

We are looking for a detail-oriented and financially sharp Treasury & Finance Operations Analyst to own daily treasury, cash, and finance operations across a multi-entity real estate portfolio. This role sits at the intersection of cash management, payment operations, banking administration, and financial reporting — and requires someone highly organized, sound in judgment, and able to serve as a reliable bridge between leadership, banking partners, an offshore accounting team, external deal partners, and vendors.

The right person is the operational backbone of the finance function: trusted to keep the cash picture accurate, payments moving correctly, entities in good standing, and nothing falling through the cracks.

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Key Responsibilities

Treasury & Cash Management

· Maintain a real-time view of available funds, deposits, float timing, and balances across all entities

· Coordinate intercompany fund movements and loans with proper documentation

· Execute refunds and account reallocations; confirm completion to relevant parties

· Obtain funding approvals from leadership before executing material payments

· Monitor daily liquidity and escalate funding gaps or timing mismatches proactively

Payment Execution & Disbursement

· Initiate payments through banking portals per internal approval workflows

· Verify wire instructions before execution and send payment confirmations to counterparties

· Coordinate disbursement timing against funding availability to prevent overdrafts or missed obligations

· Process OPEX and vendor invoices through the ERP system; follow up on missing approvals or documentation

· Manage payroll funding for employees and contractors in coordination with HR or external payroll providers

Daily Cash Reporting

· Prepare and distribute daily cash reports to leadership covering balances, inflows, outflows, and net positions

· Maintain a master cash tracker reflecting actual net cash per account — distinct from bank balances — capturing all ACH, check, wire, and transfer activity

· Respond to leadership questions on balances and transactions with clarity and accuracy

Property & Deal-Level Funding

· Manage property-level funding requests across the portfolio; track pending vs. completed transfers and communicate status to leadership

· Flag priority funding needs and gaps with sufficient lead time for leadership to act

· Build and maintain deal-specific Excel trackers showing sources, uses, and reconciled cash positions; present to stakeholders as needed

Accounting Coordination

· Act as the US-side point of contact for the offshore accounting team, providing bank statements, transaction data, and reporting inputs for reconciliations and financials

· Pursue missing invoices and documentation to support timely bookkeeping

· Distribute banking files, debit files, and financial documentation to internal and external stakeholders

· Support month-end close by ensuring cash activity is accurately reflected and open items are resolved

Transaction Validation & Accounting Guidance

· Review transactions for proper accounting treatment and advise the accounting team on recording, including identifying wash entries and intercompany items

· Respond to external partners and deal counterparties on accounting and payment questions

Banking Administration

· Open, close, and maintain operating accounts across entities; manage banking documentation and user access

· Set up and monitor fraud tools including Positive Pay and ACH filters; review and disposition exception items

· Serve as primary contact for day-to-day bank inquiries and issue resolution

Entity Compliance & Tax

· Coordinate with county and city agencies to maintain entity good standing; set up comptroller portal access and ensure timely tax payments

· Support preparation and distribution of 1099s across all entities

· Track compliance and tax deadlines and surface upcoming obligations before they become urgent

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What This Role Is Not

This role requires end-to-end ownership — not someone who waits for direction on routine payments or surfaces funding problems after the fact. The expectation is independent prioritization, early flagging of issues, and a high degree of reliability and discretion.