Contracts Administrator (Legal Operations, CLM & Contract Lifecycle Management)

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

We’re hiring a detail-oriented and process-driven Contracts Administrator to manage the complete contract lifecycle — from intake and drafting through execution, renewals, compliance tracking, and reporting.

This role is critical to ensuring agreements move quickly, accurately, and compliantly across Legal, Procurement, Finance, Sales, Security, and Executive teams.

You’ll own:

Contract workflows
Redlining & approvals
CLM/repository management
Renewals & obligations tracking
Compliance documentation
Reporting & audit readiness

This is an ideal role for someone who thrives in structured, high-volume environments and enjoys building scalable systems, workflows, and operational discipline.

What You’ll Own

Contract Lifecycle Management (CLM)

Manage contracts from:

Intake
Drafting
Review
Approval
Execution
Storage
Renewals
Reporting

Ensure contracts are:

Accurate
Compliant
Fully executed
Searchable
Audit-ready

Contract Drafting, Review & Redlining

Draft and manage:

NDAs
DPAs
SOWs
MSAs
Vendor Agreements
Order Forms
Partner/Reseller Agreements

Redline agreements using:

Microsoft Word Track Changes

Escalate non-standard legal risks involving:

Indemnification
Limitation of liability
IP ownership
Data privacy/security
Termination clauses
SLA deviations

Maintain detailed:

Deviations logs
Approval records
Contract history

Approvals & Governance

Coordinate approvals across:

Legal
Finance
Procurement
Security
InfoSec
Executives

Ensure:

Commercial terms align with pricing
Vendor onboarding documentation is complete
Compliance requirements are satisfied

Verify supporting documents such as:

W-9s
Insurance certificates (COIs)
Banking forms
Compliance attestations

Execution & Repository Management

Manage e-signature workflows using:

DocuSign
Adobe Sign

Verify:

Signer authority
Signature blocks
Execution completeness

Store agreements inside:

Ironclad
Icertis
Agiloft
ContractWorks
Conga
SharePoint

Maintain complete metadata including:

Contract value
Term dates
Renewals
Jurisdiction
Privacy/security addenda

Renewals, Obligations & Compliance

Track:

Renewal deadlines
Notice periods
Pricing triggers
Deliverables
Contract obligations

Send proactive reminders to stakeholders before deadlines occur.

Ensure adherence to:

GDPR
CCPA
HIPAA
PCI-DSS
SOX requirements where applicable

Maintain audit-ready approval and execution records.

Reporting & Operational Improvements

Build dashboards and reports covering:

Contract cycle times
SLA adherence
Renewals pipeline
Deviations tracking
Standard vs non-standard agreements

Improve:

CLM workflows
Templates
Clause libraries
Approval routing
Self-service agreements

Help scale legal operations through automation and documentation improvements.

What We’re Looking For

Required Experience & Skills

2+ years of:

Contracts administration
Legal operations
Contract coordination

Hands-on experience with:

Ironclad
Icertis
Agiloft
ContractWorks
Conga
SharePoint / Drive

Strong proficiency with:

Microsoft Word Track Changes
Excel / Google Sheets
PDF editing tools

Understanding of:

NDAs
DPAs
Indemnities
IP clauses
Confidentiality terms
Limitation of liability
SLAs

Ideal Experience

Exposure to:

GDPR / CCPA
HIPAA
PCI-DSS
Regulated environments

Experience supporting:

Buy-side & sell-side contracts

Background in:

Procurement
Vendor risk
Security questionnaires

Experience managing:

Templates
Playbooks
Clause libraries

What Makes You a Great Fit

Extremely detail-oriented and process-driven
Strong organizational and follow-through skills
Comfortable managing high-volume contract pipelines
Strong communicator across multiple departments
Able to identify risks, inconsistencies, and missing information quickly
Naturally focused on building scalable systems and workflows

What a Typical Day Looks Like

Review and triage incoming contract requests
Draft and redline agreements using approved templates
Coordinate approvals with legal, finance, procurement, and security teams
Manage e-signature workflows and finalize executed agreements
Update CLM systems and maintain metadata accuracy
Track renewals and send proactive reminders
Generate reporting dashboards and improve workflows

In short:
You ensure contracts move smoothly from request to signature while maintaining compliance, accuracy, audit readiness, and operational efficiency.

Contracts Administrator