Data Entry Specialist

Data Entry Specialist (CRM, Excel, Data Accuracy) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours

About the Role

We’re hiring a Data Entry Specialist to ensure business data is accurate, clean, and always up to date.

This is not just typing — you will:

• Validate and clean data
• Maintain CRM and system accuracy
• Support finance, sales, and operations
• Ensure records are audit-ready

You are the backbone of data integrity across the business.

What You’ll Own

Data Entry & Accuracy (Primary Focus)

• Enter and update records in:
• Salesforce
• HubSpot
• Airtable
• Excel / Google Sheets
• Cross-check data against:
• Invoices
• Contracts
• Customer and employee records
• Correct:
• Errors
• Duplicates
• Missing fields

Data Cleaning & Maintenance

• Clean and standardize datasets using:
• Filters
• Pivot tables
• Formulas
• Apply consistent:
• Naming conventions
• Formatting
• Categorization
• Perform regular data audits to ensure quality

File & Record Management

• Organize records in:
• Google Drive
• Dropbox
• SharePoint
• Maintain:
• Logical folder structures
• Version control
• Ensure all files are easy to find and audit-ready

Reporting & Cross-Team Support

• Generate daily/weekly reports:
• Data updates
• Transactions
• Audit logs
• Support:
• Finance (AR/AP data entry)
• Sales (lead/contact updates)
• HR (employee data)

Compliance & Confidentiality

• Handle sensitive data securely:
• Financial
• Personal
• Client information
• Follow compliance standards (GDPR, HIPAA, CCPA if applicable)

Process Improvement

• Identify recurring data issues
• Suggest improvements such as:
• Automation
• Better templates
• Improved workflows
• Help reduce manual errors and inefficiencies

What Makes You a Strong Fit

• You have exceptional attention to detail
• You catch errors others miss
• You are fast, accurate, and consistent
• You’re comfortable with repetitive, high-volume work
• You take ownership of data quality

Required Experience & Skills

• 1–2 years experience in:
• Data entry
• Clerical or administrative roles
• Strong proficiency in:
• Excel / Google Sheets
• (filters, sorting, pivot tables, formulas)
• Experience with CRMs:
• Salesforce or HubSpot
• High typing speed and accuracy

Nice to Have

• Experience in high-volume environments:
• E-commerce
• Finance
• Healthcare
• Logistics
• Basic knowledge of:
• SQL
• Google Apps Script
• Experience in compliance-heavy industries

What a Typical Day Looks Like

• Input new records into CRM or spreadsheets
• Audit and clean existing data
• Cross-check entries with source documents
• Generate reports for teams
• Organize and maintain file systems
• Handle ad hoc data requests

In short:
You ensure all business data is accurate, clean, and reliable.