Virtual Assistant (VA) – Remote | Admin Support, CRM, Scheduling | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours

About the Role

We’re hiring a Virtual Assistant (VA) to provide dependable, high-quality administrative and operational support.

This role is ideal for someone who is organized, proactive, and tech-savvy, capable of handling multiple tasks across scheduling, communication, data management, and project support.

If you’re someone who enjoys keeping things organized, moving, and under control — this role is for you.

What You’ll Own

Administrative Support

Manage calendars and schedule meetings using:

Google Calendar
Microsoft Outlook

Draft and send emails, memos, and documents
Prepare meeting notes and track follow-ups

Data & Document Management

Maintain records in spreadsheets, CRMs, and project tools
Organize files using:

Google Drive
Dropbox
Microsoft SharePoint

Prepare reports and summaries for client review

Research & Task Execution

Conduct online research (competitors, vendors, market insights)
Compile findings into clear summaries or presentations
Support ad hoc tasks and small projects

Customer & Vendor Support

Respond to basic client inquiries or route to the right team
Communicate with vendors and follow up on outstanding tasks
Ensure smooth coordination across stakeholders

Operations & Project Support

Assist with invoicing and expense tracking
Support light bookkeeping (if required)
Update project tools such as:

Asana
Trello
Notion
Monday.com

What Success Looks Like

Tasks completed accurately and on time
No missed meetings or scheduling conflicts
Clean, organized files and records
Fast and professional communication
Client feels supported and in control

What Makes You a Strong Fit

Highly organized and detail-oriented
Strong communicator (written + verbal)
Comfortable learning new tools quickly
Reliable, proactive, and self-managed
Able to multitask across different workflows

Requirements (Must-Have)

Experience

1–2 years of:

Virtual Assistant experience
Administrative support
Remote operations roles

Core Skills

Proficiency in:

Google Workspace
Microsoft Office

Strong time management and organization
Ability to work independently
Reliable internet and remote setup

Nice to Have

Experience with CRMs:

HubSpot
Salesforce
Zoho CRM

Familiarity with bookkeeping tools:

QuickBooks
Xero

Experience supporting:

Startups
Entrepreneurs
Remote teams

Ability to handle multiple clients or executives

What a Typical Day Looks Like

Check inbox and calendar for urgent priorities
Schedule meetings and respond to emails
Update CRM, spreadsheets, or documents
Prepare reports or presentations
Conduct research for ongoing tasks
Follow up with vendors or clients

In short:
You ensure daily operations run smoothly and nothing falls through the cracks.

Virtual Assistant