Contracts Administrator (Contract Lifecycle Management & Legal Operations) – Remote | U.S. Business Hours

Position Type: Full-Time, Remote

About the Role

We’re hiring a highly organized and detail-driven Contracts Administrator to manage the full contract lifecycle — from intake and drafting through execution, storage, renewals, compliance tracking, and reporting.

This role is ideal for someone who:

Thrives in structured, process-heavy environments
Has a sharp eye for legal and commercial details
Enjoys coordinating across multiple departments
Can manage high-volume agreements without losing accuracy
Understands how strong contract operations reduce business risk

You’ll work closely with:

Legal
Procurement
Finance
Sales
Security & Compliance
Executive stakeholders

to ensure contracts move efficiently while maintaining compliance, governance, and audit readiness.

What You’ll Own

Contract Intake & Workflow Management

Manage standardized intake for:

NDAs
MSAs
SOWs
DPAs
Vendor agreements
Amendments
Renewals

Route contracts through the correct approval workflows
Set and manage SLA expectations for execution timelines
Ensure requests contain:

Complete business details
Pricing information
Compliance requirements
Counterparties and jurisdiction data

Drafting, Review & Redlining

Draft and format agreements using approved templates and clause libraries
Redline agreements using:

Microsoft Word Track Changes
Legal playbooks
Fallback language guidance

Identify and escalate non-standard terms involving:

Indemnification
Limitation of liability
IP ownership
Data privacy/security
Termination rights
SLAs

Maintain deviations logs documenting:

Changes
Approvals
Rationale

Approvals & Governance

Coordinate approvals across:

Legal
Finance
Procurement
InfoSec
Privacy
Leadership

Verify:

Pricing alignment
Budget approvals
Vendor onboarding documentation
Compliance requirements

Ensure all contracts follow internal governance policies and approval matrices

Execution & Repository Management

Manage e-signature workflows through:

DocuSign
Adobe Sign

Verify:

Signer authority
Signature blocks
Fully executed copies

Maintain contract repositories and CLM systems including:

Ironclad
Icertis
Agiloft
ContractWorks
Conga
SharePoint

Ensure metadata accuracy for:

Contract value
Renewal dates
Notice periods
Jurisdictions
Data processing requirements

Renewals, Obligations & Compliance

Track:

Renewals
Auto-renewal clauses
Notice windows
Deliverable obligations
Pricing escalators

Maintain proactive reminder systems to avoid missed deadlines
Ensure compliance with:

GDPR
CCPA
HIPAA
PCI-DSS
Internal controls

Keep contracts audit-ready with complete approval and signature trails

Reporting & Process Improvement

Deliver dashboards and reporting on:

Contract cycle time
SLA adherence
Standard-term usage
Renewal pipelines
Clause deviations

Improve:

Template governance
Clause libraries
Workflow automation
CLM processes

Support scalable legal operations and self-service contracting workflows

What We’re Looking For

Core Requirements

2+ years of:

Contracts administration
Legal operations
Procurement operations
Contract lifecycle management experience

Hands-on experience with:

CLM systems
Contract repositories
E-signature workflows

Strong proficiency with:

Microsoft Word Track Changes
Excel / Google Sheets
PDF editing tools

Strong understanding of:

Indemnity
Limitation of liability
Confidentiality
IP ownership
DPAs
SLAs

Excellent organizational and communication skills

Nice-to-Have Experience

Experience in:

SaaS
Technology
Healthcare
Finance
Regulated industries

Familiarity with:

Vendor risk management
Procurement workflows
Security questionnaires

Experience managing:

Clause libraries
Template governance
Legal playbooks

Exposure to:

GDPR
HIPAA
PCI-DSS
SOX compliance

What a Typical Day Looks Like

Intake and route new contract requests
Draft, review, and redline agreements
Coordinate approvals across departments
Manage DocuSign workflows and finalize execution
Maintain CLM records and metadata accuracy
Track renewals and obligation deadlines
Publish reporting dashboards and contract metrics
Improve workflows and automate repetitive processes

In short:
You ensure contracts are accurate, compliant, approved quickly, properly stored, and proactively managed throughout their lifecycle.

Contracts Administrator